FY2026 HVAC replacements

The Forsyth County Public Library is seeking competitive bids for a comprehensive HVAC replacement project at two library branch locations: Hampton Park and Sharon Forks. The procurement is structured as an Invitation to Bid (ITB) with specific requirements for replacing multiple HVAC units, including a Carrier rooftop unit and Mitsubishi air conditioner at Hampton Park, and a Trane air handling unit and condensing unit at Sharon Forks. Bidders must submit three sealed copies of their proposal, with bids remaining valid for 60 days after the opening date. The bid requires a lump sum pricing approach that encompasses all associated costs, including labor, equipment, transportation, and insurance. Mandatory submission requirements include an itemized equipment list, warranty information, current HVAC license, equipment data sheets, and four client references. Pre-bid meetings are scheduled for September 29, 2025, with site visits at 10:00 a.m. for Hampton Park and 11:30 a.m. for Sharon Forks, and the final bid opening is set for October 16, 2025, at 2:05 P.M. (EST). The library reserves the right to award the bid in full or by individual project, with an anticipated award date of November 18, 2025.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the bid documentation. The library is tax-exempt and will not accept additional charges such as gas surcharges. The successful bidder will be expected to complete the entire project within 60 calendar days of award notification, with comprehensive installation requirements that include replacing ductwork insulation, repairing condensation lines, providing crane services, and disposing of existing equipment. While no specific budget range was detailed, the bid requires comprehensive pricing that covers all aspects of the HVAC replacement project. The procurement emphasizes compliance with current codes and requires bidders to demonstrate technical capability through licensing, references, and detailed equipment specifications. The library's approach suggests a preference for experienced HVAC contractors with the capability to handle complex replacement projects across multiple locations.