FY2026 37-4 Pump Station Improvements

The City of Palm Coast, located in Franklin County, Florida, is seeking qualified contractors to perform rehabilitation of Master Pump Station 37-4 (Matanzas Master) through Invitation to Bid #ITB-UT-26-10. The project involves comprehensive infrastructure improvements, including removing and replacing the existing wet well liner, demolishing and reconstructing the wet well floor, removing and replacing pump base hardware, guide rails, and appurtenances, and installing new City-approved wet well coating and Flygt pump mounting components. A mandatory pre-bid site visit is scheduled for November 13, 2025, at 9:00 AM, and only contractors attending this meeting will be eligible to submit bids. The bid documents must be submitted electronically through the City's Procurement Portal by November 25, 2025, at 2:00 PM, with a question deadline of November 18, 2025, at 2:00 PM. The contract will be awarded to the lowest priced, responsive, and responsible bidder, with the project expected to be completed before September 2026, and preferably by June 2026.

The City has implemented a local business preference policy that allows vendors within Palm Coast or Flagler County to be awarded the bid if their cost is within 3-5% of the lowest bid, up to $20,000. Bidders must provide various certifications, including conflict of interest statements, debarment certifications, and compliance with E-Verify requirements. The contract will have an initial one-year term with potential for two one-year renewals. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must submit comprehensive documentation including references, insurance certificates, and compliance forms. The project aims to restore the wet well structure with City-standard materials to ensure long-term reliability and ease of maintenance. Specific budget ranges are not detailed in the provided documentation, but the procurement is structured to select a contractor based on competitive bidding and technical capability. Electronic submission through the procurement portal is the only acceptable method of bid submission, with no alternative submission methods permitted.