FY16 TFAA 7000 UPS and PDU

The State of Colorado, Department of Revenue, Lottery Division issued a Documented Quote solicitation for the procurement and installation of an Uninterruptible Power Supply (UPS) and Power Distribution System (PDS) replacement at its facility in Pueblo County. The project involves removing the existing MGE Comet 50 KVA UPS and Liebert Precision Power 2 Power Distribution Unit and installing a new 30 KVA UPS system with 480-volt input and 208-volt output, internal batteries capable of maintaining 15 minutes of runtime at full load, and a replacement remote power panel with specified circuit capacity. All deliverables must include hardware, installation, labor, training, comprehensive removal and disposal of existing equipment, turn-up and testing services, and a three-year manufacturer's warranty with one year of vendor-provided maintenance and technical support, along with optional extended maintenance packages featuring semi-annual and quarterly checkups with 24/7/365 on-call support. The vendor must deliver and complete installation within three weeks of purchase order issuance, with the primary installation work scheduled for a Sunday morning with a maintenance window from 2:00 AM to 7:00 AM. A mandatory pre-bid site visit was held on August 17, 2016 at 10:00 AM at 225 North Main Street, Pueblo, Colorado 81003, with failure to attend resulting in bid rejection; the bidder inquiry deadline was August 19, 2016, and quotes were due by August 24, 2016 at 3:00 PM Mountain Standard Time. Award was determined primarily on price, with secondary consideration given to vendor experience, qualifications, past performance, and delivery capability.

Service-Disabled Veteran Owned Small Businesses (SDVOSBs) certified by the U.S. Department of Veterans Affairs and registered in Colorado were eligible for preference consideration if meeting minimum specifications. All vendors were required to register with the Colorado Department of Procurement and Administration Vendor Self Service (VSS) system prior to the solicitation opening date and must submit evidence of insurance including Workers' Compensation coverage as required by Colorado statute, Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate, and Automobile Liability Insurance with $1,000,000 combined single limit naming the State of Colorado as additional insured. Vendors were responsible for all background investigation costs for assigned employees, estimated at $150-$200 per individual for fingerprinting, credit checks, and criminal record reviews, with the same requirements applying to subcontractors. Pricing was to be submitted as firm fixed-price lump sum bids with a detailed breakdown for UPS, remote power panel, alternate power, electrical installation, optional three-year maintenance package, and removal/disposal, with all costs being FOB Destination and the State exempt from federal excise taxes and state and local sales and use taxes. Payment would be made within 45 days of receipt of an acceptable invoice, with interest accruing at the statutory rate on delinquent balances after 45 days. No specific budget range or award value was documented in the solicitation materials.