FY16, PMAA, SWRS, Game Damage Pyrotech Materials

The Colorado Division of Parks and Wildlife, operating under the State of Colorado and encompassing Morgan County and Denver City jurisdictions, issued a Request for Documented Quotations (DQ1) for miscellaneous pyrotechnic materials required for game damage management operations. The procurement solicited competitive bids for six distinct product categories: 100 cases of shell crackers (12-gauge shotgun shells with timed pyrotechnic report projectiles), 20 cases of fuse rope salutes (flash powder-based devices for ground or aerial firing), 16 cases of CAW-CAW fuse rope (1-2 hour burn duration per foot), 100 units of 15mm single shot launchers, 50 units of 15mm double shot launchers, and approximately 30,000 rounds of .22 (6mm) caliber blanks. All materials were required to be delivered to the Colorado Parks and Wildlife Montrose Office by June 1, 2016, with 48 hours' notice required and no weekend deliveries permitted. The procurement timeline included a written inquiry deadline of March 11, 2016 at 4:00 p.m. (MST), with answers posted by March 14, 2016 at 5:00 p.m. (MST), and bid closure on March 17, 2016 at 11:00 a.m. (MST), with award expected by March 21, 2016. Bids were required to be submitted via the Colorado Vendor Self-Service (VSS) website, email, USPS, courier services, or personal delivery to the Procurement Office at 1313 Sherman Street, Denver, Colorado 80203, and all submissions were required to include the specification table, bid pricing sheet, and vendor information sheet to be deemed responsive. The State indicated that multiple awards could be made to different vendors, and all costs, including delivery and freight, were to be included in the final bid price with the State bearing no shipping or freight costs.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs were eligible for a 5% preference on their bid price, provided that appropriate certification documentation was submitted. Resident bidders were entitled to preferences against nonresident bidders consistent with reciprocal state preferences. Vendors not previously registered in the Colorado Vendor Self-Service system were required to submit a completed W-9 form (Request for Taxpayer Identification Number and Certification) prior to contract award and payment processing. All bidders were required to accept the State of Colorado Purchase Order Terms and Conditions, which established standard contractual provisions including payment within 45 days of receipt of acceptable goods and correct invoice, compliance with E-Verify employment eligibility verification, adherence to Colorado wage and hour laws, occupational safety standards, and all applicable federal and state laws. No incumbent vendors, current contractors, or existing infrastructure integration requirements were specified in the procurement documents. No specific award values or budget ranges were disclosed in the available solicitation materials.