FY16 PMAA 4291Bulk Oxygen for 2016

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife (CPW) issued a Request for Documented Quotations (DQ1 2015_1656) for the procurement of Industrial/Medical Grade Liquid Oxygen in bulk quantities of 1,500 or more gallons for delivery to the Rifle Falls Fish Hatchery in Rifle, Colorado. The solicitation required bidders to provide competitive quotations for approximately 26,000 CCF (hundred cubic feet) of oxygen annually, based on prior fiscal year consumption, with deliveries scheduled every two weeks beginning July 1, 2015, and an anticipated consumption of 1,500 gallons every three weeks, subject to seasonal variation. The State provided and owned a 1,500-gallon storage tank accessible to semi tractor trailers with adequate turnaround space for bulk deliveries of up to 6,000-gallon transport vehicles. Bidders were required to submit three mandatory documents: a completed Specification Table, a Bid Pricing Sheet with warranty information, and a Vendor Information Sheet; failure to include all three items resulted in non-responsive bid status. All pricing had to include freight and shipping costs, which would not be reimbursed separately by the State. The contract term consisted of 12 months with firm pricing and an option for the State to renew for four additional 12-month periods, not to exceed five years total. The written inquiry deadline was June 29, 2015 at 4:00 PM MST, with answers posted by 5:00 PM MST the same day, and bids were due June 30, 2015 at 11:00 AM MST, with award expected by the same date.

The solicitation did not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, indicating that any qualified vendor could submit a response. Bidders could submit responses via multiple channels, including the ColoradoVSS website, email, USPS, courier service, or personal delivery to the Colorado Parks and Wildlife Procurement Office in Denver. Contractors were required to maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability with minimum limits of $1,000,000, and Automobile Liability with $1,000,000 combined single limits, naming the State of Colorado as an additional insured. The solicitation indicated that information regarding the incumbent supplier and current liquid oxygen pricing was withheld from public disclosure until the solicitation closing date. If the State exercised renewal options, vendors could request rate adjustments no more frequently than annually, limited to the lesser of the average CPI for the West Urban Region or five percent. No specific budget range or award value was disclosed in the available documentation.