DQ1 2015_1656 Industrial Grade Liquid Oxygen.pdf

State of Colorado Documented Quote

Page 1 of 7 DQ1 2015*1656

DQ1 2015*1656

BIDS DUE: June 30, 2015 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for Industrial/Medical Grade Liquid Oxygen. It is not the intent of Colorado Parks and Wildlife to make multiple awards to different vendors on this solicitation.

SPECIFICATIONS

DELIVERY

Liquid Oxygen must be delivered to the address listed below:

Colorado Parks & Wildlife Rifle Falls Fish Hatchery

11466 State Hwy 325 Rifle, CO 81650

**Note: CPW will provide and monitor a 1,500 Gallon Liquid Oxygen Tank On-Site

Liquid Oxygen deliveries must begin July 1, 2015

Description:

Industrial/Medical Grade Liquid Oxygen (Bulk)

Quantity: 1,500 + Gallons (Expected Consumption is 1,500 Gallons every 3 weeks but Actual Consumption may vary seasonally)

Deliveries: Scheduled every 2 Weeks to ensure uninterrupted supply

Deliveries will not be requested unless tank is below 50% capacity file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 7 DQ1 2015*1656

TERM

The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for four additional 12 month periods, not to exceed a total of 5 years (60 months). If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted June 25, 2015

Written Inquiry Deadline June 29, 2015 at 4:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

June 29, 2015 by 5:00 pm MST

Bid Closes June 30, 2015 at 11:00 am MST

Bid Award Expected by June 30, 2015 mailto:dnr_cpw_bids@state.co.us

Page 3 of 7 DQ1 2015*1656

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

Insurance Required:

A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General Liability (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

7) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

8) All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

http://www.colorado.gov/vss

Page 4 of 7 DQ1 2015*1656

Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Specification Table (Pages 5)

2) The Bid Pricing Sheet (including Warranty Information) (Page 6) and;

3) The Vendor Information Sheet (Page 7) by one of the following methods:

Via VSS (Vendor Self-Service) - see registration information above.

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2015*1656, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 5 of 7 DQ1 2015*1656

SUBMITTAL

SPECIFICATIONS

Description:

Industrial/Medical Grade Liquid Oxygen (Bulk)

Vendor Specifications – REQUIRED! Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Quantity: 1,500 + Gallons (Expected Consumption is 1,500 Gallons every 3 weeks but Actual Consumption may vary seasonally)

Deliveries: Scheduled every 2 Weeks to ensure uninterrupted supply

Deliveries will not be requested unless tank is below 50% capacity

Page 6 of 7 DQ1 2015*1656

PRICING

Item Quantity Unit Price (Per Item)

Industrial/Medical Grade Liquid Oxygen (Bulk) (per above specifications)

1,500 + Gallons $

Total Price $

Warranty time period

What does the warranty cover?

Page 7 of 7 DQ1 2015*1656

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.