FY 27 Multi-Media Equipment

The State of Illinois is soliciting bids for studio replacement, photography, and social media equipment with proposals due August 26, 2026.

The procurement carries standard terms and conditions established by the Illinois Chief Procurement Office for general services contracts. Key administrative requirements include invoicing by July 31 for services rendered through June 30; three-year record retention (five years if federal funds are involved); insurance obligations of $1 million per occurrence General Commercial Liability with $2 million annual aggregate, $1 million per occurrence Auto Liability, and Workers' Compensation as required by law, with the State named as additional insured; and prevailing wage compliance where applicable. All work product and intellectual property vest exclusively in the State. The State may terminate for cause with immediate effect, for convenience with thirty days' notice and no penalty, or without payment if appropriations fail. Vendor indemnification, subcontractor approval, and background check cooperation are required. Books and records are subject to audit by state representatives, the Auditor General, Executive Inspector General, and other authorized governmental entities.

No specific equipment list, contract value, contract term, place of performance, set-aside or preference program, evaluation criteria, or procurement timeline detail beyond the August 26 due date is disclosed in the available materials.