FY-26 IVHQ - Quarterly (Sept-Dec) Weekly Food Order - Brand Specific or Equal

The State of Illinois, specifically the Illinois Veterans Home in Quincy (located in Adams County), is seeking a quarterly weekly food order for the period of September through December 2025. The procurement is a Request for Quote (RFQ) for 23 specific food items including chili beans, cheese, dressing, tilapia, milk, kielbasa, and various vegetables, with estimated quantities ranging from 5 to 399 cases or units. Vendors must submit quotes to Summer Prenger via email, with a requirement to price every line item and provide brand-specific or equivalent products. The solicitation allows for brand name or equal submissions, with bidders bearing the burden of proof for product equivalency. Quotes must be prepared for weekly Tuesday deliveries with a two-week lead time, and vendors are expected to include any shipping or freight costs in their pricing. The due date for submissions is August 22, 2025, and all quotes must be entered into the Bid Buy system.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Potential bidders must complete the Standard Illinois Certifications, which require attestation to numerous legal, ethical, and operational compliance standards. Vendors must demonstrate compliance with state laws related to business conduct, criminal history, financial responsibilities, workplace standards, tax compliance, and anti-discrimination provisions. The contract is subject to standard state procurement terms, including potential suspension or termination based on performance or budgetary constraints. While no specific award value is explicitly stated, the quarterly nature of the food order suggests a potentially significant ongoing contract. Vendors must maintain appropriate insurance coverage, including general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, and comply with all state procurement regulations and standard terms and conditions.