FY-26 IVHQ - 8-ounce Canned Soda

The Illinois Veterans Home in Quincy, Adams County, is seeking a vendor to supply 8-ounce canned sodas for Fiscal Year 2026, spanning July 1, 2025, to June 30, 2026. The Request for Quote (RFQ) solicits quotes for seven specific soda varieties: Cola, Diet Cola, Lemon Lime, Diet Lemon Lime, Orange, Dr. Pepper/Mr. Pibb, and Root Beer, with estimated annual quantities ranging from 20,160 to 26,880 cans per type. The procurement will be conducted through BidBuy (Bid # FY-26-497DVA-QUINC-R-264805), with electronic submissions accepted via email to Summer Prenger or through the BidBuy platform. Vendors must provide detailed product information including brand name, part number, case size, and unit price, with pricing inclusive of all shipping and handling charges. Key requirements include delivering new products with a minimum 1-year warranty, weekly deliveries throughout the fiscal year, and acceptance of deliveries Monday through Friday from 7 am to 3 pm. The quote must remain valid for 90 days, and the facility reserves the right to reject offers that do not meet specifications. The evaluation will focus on the lowest price from a vendor capable of providing all required supplies and services, with the potential for order cancellation up to 72 hours in advance.

The contract opportunity appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Prospective bidders must complete the Standard Illinois Certifications, which encompasses 33 comprehensive compliance areas including criminal background checks, ethical standards, labor practices, workplace standards, tax compliance, and non-discrimination policies. Vendors must demonstrate ongoing compliance throughout the contract term, with potential consequences including contract voiding, suspension, debarment, or payment denial for non-compliance. The procurement is subject to standard state terms that require vendors to maintain $1,000,000 in general commercial liability insurance and comply with state and federal laws. While no specific budget range is explicitly stated, the annual volume suggests a moderate-value contract for soda procurement. The contract is contingent on funding appropriation, and the state reserves the right to terminate the agreement without penalty if sufficient funds are not allocated. Vendors must be prepared to meet all operational requirements, including precise delivery schedules, product specifications, and ongoing compliance with state procurement regulations.