FY-26 - IDVA RFQ Soda~1.docx
DOCX document 60 KB Posted
- Attached to
- FY-26 IVHQ - 8-ounce Canned Soda
- Solicitation number
- 26-497DVA-QUINC-B-47818
- Issued by
- Adams County, Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Veterans Home located in Quincy, Illinois, for the procurement of various 8-ounce canned sodas for Fiscal Year 2026, covering the period from July 1, 2025, to June 30, 2026. The solicitation seeks quotes for seven different soda types, including Cola, Diet Cola, Lemon Lime, Diet Lemon Lime, Orange, Dr. Pepper/Mr. Pibb, and Root Beer, with estimated quantities ranging from 20,160 to 26,880 cans per type. The procurement will be conducted through BidBuy (Bid # FY-26-497DVA-QUINC-R-264805), with electronic submissions accepted via email to Summer Prenger or directly through the BidBuy platform.
The RFQ specifies that product quotes must include brand name, part number, case size, and unit price, with deliveries to be made on a weekly basis throughout the fiscal year. Pricing must include all shipping and handling charges, with no price increases permitted. The facility requires vendors to provide new products with a minimum 1-year warranty, and deliveries will be accepted Monday through Friday from 7 am to 3 pm. The quote must remain valid for 90 days from submission, and the agency reserves the right to reject all offers or individual offers that fail to meet requirements. The selected vendor must offer the lowest price and be capable of providing all required supplies and services, with the potential for order cancellation up to 72 hours in advance.
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Other files
| File | Type | Posted |
|---|---|---|
| R-264805 - Standard Illinois Certifications v.23.1.docx | DOCX document | |
| R-264805 - Standard Terms and Conditions v.23.2.pdf |
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Veterans Home |
| ADDRESS |
| 1707 North 12th Street |
| CITY/STATE/ZIP |
| Quincy, IL 62301 |
| AGENCY CONTACT |
| Summer Prenger |
| PHONE |
| 217-640-2235 |
| summer.prenger@illinois.gov |
| TITLE OF PROJECT |
| FY-26 IVHQ – 8-ounce Canned Soda |
| BIDBUY BID # |
| FY-26-497DVA-QUINC-R-264805 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| Soda, Cola, 8-ounce cans |
| 26,880 each |
| 2 |
| Soda, Diet Cola 8-ounce cans |
| 26,880 each |
| 3 |
| Soda, Lemon Lime 8-ounce cans |
| 23,520 each |
| 4 |
| Soda, Diet Lemon Lime 8-ounce cans |
| 20,160 each |
| 5 |
| Soda, Orange 8-ounce cans |
| 20,160 each |
| 6 |
| Soda, Dr. Pepper, Mr. Pibb, or equal 8-ounce cans |
| 20,160 each |
| 7 |
| Soda, Root Beer 8-ounce cans |
| 20,160 each |
Estimated ordered quantity is based on 48/8-ounce cans per case This Procurement is for the Fiscal Year 2026, to begin July 1, 2025 ending June 30, 2026.
Please list brand, part number, case size, and unit price being quoted.
Product will be ordered in case quantity, throughout the Fiscal Year on a weekly basis as needed to replenish warehouse stock. – Not a “one-time purchase”
Brand Name or equal to means that these brands are examples for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model |
| Technical Specifications |
| QTY |
| UOM |
| Unit Price |
| Extended Price |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor Delivery Information:
This facility is equipped with a leveling dock and can accommodate most delivery trucks.
Deliveries are accepted 7 am-3 pm Monday – Friday (No Holidays)
Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to summer.prenger@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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