FY 25 Under Tail Gate Spreaders

The Illinois Department of Transportation (IDOT) is procuring Under Tail Gate (UTG) Spreaders for winter road maintenance and de-icing operations, specifically targeting equipment for 5 and 9 cubic yard dump trucks. The procurement, identified as Contract B-45400, requires hydraulic-powered, stainless steel spreaders with specific technical requirements including gear reduction drive systems, auger feed mechanisms, and dual spinner capabilities. Bidders must submit detailed descriptive literature, manufacturer specifications, and complete a comprehensive questionnaire demonstrating compliance with IDOT's technical specifications. The solicitation requires vendors to provide proof of manufacturing experience, parts and service availability within Illinois, and a full 12-month warranty on all components. Key evaluation criteria include equipment serviceability, parts/service availability, and the ability to meet or exceed minimum technical specifications. The bid was posted on November 19, 2024, with proposals due by December 5, 2024, through the BidBuy electronic procurement system, with the potential for equipment demonstrations prior to contract award.

The contract does not appear to have a specific small business or disadvantaged enterprise set-aside, though the vendor disclosure forms suggest potential opportunities for minority, women, and veteran-owned businesses. Swenson Spreader, LLC was ultimately awarded the contract for Lines 1-6, 8, and 9, with an initial contract value of $386,658 for a one-year term and potential renewal options. Three other bidders were unsuccessful, including Bonnell Industries Inc ($412,600), Monroe Truck Equipment, Inc. ($455,814), and Douglas Dynamics Inc ($539,137). The contract allows for potential multi-year extensions up to 10 years, with firm pricing and freight included in unit prices. No subcontracting is permitted, and all equipment must be newly manufactured. Funding may come from state or federal sources, and invoicing will be subject to applicable state procurement regulations. Vendors must be registered with the Illinois Procurement Gateway and have a valid Illinois Department of Human Rights Public Contracts Number to be considered eligible.