FY 2024 utility maintenance

The City of Bloomington, Illinois is soliciting sealed bids for FY 2024 Utility Maintenance (Bid No. 2023-26) through the city's e-Procurement Portal, ProcureNow. This procurement opportunity seeks contractors to perform comprehensive utility maintenance and repair work, including labor for cement masons, truck drivers, laborers, plumbers, and operating engineers. The project encompasses maintenance, repair, removal, reconstruction, and related work for existing public facilities such as sanitary sewers, storm sewers, drain tiles, pipe culverts, and water mains. Work will be performed intermittently throughout the contract duration, with a maximum anticipated excavation depth of 25 feet and contractors required to initiate work within 5 business days of receiving a maintenance location (or within 4 hours for emergency work). Key bid dates include questions due by April 3, 2023, and sealed bids due on April 11, 2023, at 11:00 am CST, with an anticipated contract award on May 8, 2023. The contract will be paid on a time and materials basis, with labor rates following prevailing wage requirements, a 5% markup on materials, and a 5% markup for subcontractor services.

The procurement opportunity includes several requirements for potential bidders, including a mandatory 10% bid guaranty and performance/payment bonds equal to 100% of the contract price. Contractors must provide comprehensive insurance coverage, including general liability, workers' compensation, automobile liability, and umbrella liability. Non-discrimination clauses and equal opportunity guidelines are in effect, with additional requirements for apprenticeship and training programs for contracts exceeding $100,000. While no specific set-aside designations for disadvantaged enterprises are explicitly noted, the contract emphasizes compliance with Illinois Prevailing Wage Act regulations. The city reserves the right to determine specific work to be performed and may have similar work completed by city crews or other companies. Although no specific budget range is provided, the contract allows for flexible maintenance work with hourly rates specified for various labor categories, including standard and emergency rates. Contractors will be required to maintain detailed documentation, including construction debris manifests and time and materials reports, and comply with all environmental and regulatory requirements.