Furniture/ergonomic, equip/access. PUR/DEL/install(RE-bid)

Palm Beach County Board of County Commissioners is issuing an Invitation for Bid (IFB #20-015R/JM) for a sixty-month term contract to supply ergonomic furniture, equipment, accessories, and related services including delivery, assembly, and installation. The procurement seeks single, fixed percentage discounts from Manufacturer's Suggested Retail Price Lists (MSRP) for products from twelve specified manufacturers: 3M Corporation, BodyBilt, Ergo-Industrial Seating Systems (DBA ErgoCentric), Ergotech Group LLC, ErgoTron, Humanscale, KI Furniture, Nightingale Corporation, OfficeRelief Ergonomic Experts, Steelcase Inc., Varidesk LLC, and Workrite. Successful bidders must respond to service requests within twenty-four hours, provide written quotes prior to order placement, and complete installation within four to six weeks of purchase order receipt, with all necessary supervision, labor, materials, and tools furnished by the contractor. Bidders must submit separate percentage discounts for ergonomic furniture, equipment, and accessories across all twelve manufacturers, with optional pricing for assembly fees at flat hourly rates and installation/additional task services at hourly rates, with shipping charges incorporated into discount percentages rather than listed separately. Required qualifications include three minimum references for similar work within the past three years, proof of manufacturer authorization if not the manufacturer themselves, evidence of required insurance coverage (Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation per Florida Statute), and a one-year warranty on all labor and equipment against defects in materials and workmanship. The bid submission deadline is March 19, 2020, at 4:00 p.m. Palm Beach County local time, and award will be based on the responsive, responsible bidder offering the greatest single fixed percentage discount from MSRP on an item-by-item basis.

A Local Preference Ordinance applies to this solicitation, providing a 5% preference to bidders with a permanent place of business in Palm Beach County or the Glades, verified through a current Business Tax Receipt. All bid submissions are subject to Palm Beach County's Office of Equal Business Opportunity (OEBO) requirements, which mandate the submission of schedules documenting prime contractor and subcontractor participation, including identification of non-SBE, M/WBE, and SBE firms with specific certification categories such as Minority, Women, Small Business, Black, Hispanic, Women, Caucasian, or Other. Bidders must submit binding Letters of Intent with subcontractors detailing scope of work and corresponding dollar amounts or percentages, along with monthly subcontractor activity forms and payment certifications. The anticipated contract value is $150,000 over the sixty-month term, with orders to be placed on an as-needed basis or until the estimated expenditure amount is reached, whichever occurs first. The County is exempt from Federal and State taxes, and all invoices must include unique catalog numbers, definitive descriptions, MSRP prices, invoiced prices, and applicable discount percentages for audit purposes.