Furniture for new 18th Probation project

The State of Colorado Judicial Department issued a Request for Proposal on February 12, 2016, for the 18th Probation Office furniture project located in Centennial, Colorado, with jurisdiction through Arapahoe County. The solicitation seeks a single furniture dealer to design, supply, deliver, and install comprehensive office furnishings for a new probation office in shell space, including systems furniture cubicles, laminate offices, conference and training room furniture, task chairs, side chairs, and ergonomic accessories such as keyboard trays and dual monitor arms. The project requires furnishing 96 offices of varying sizes, two waiting rooms, a receptionist area, two conference rooms, and one training room, with vendors required to propose layouts and pricing for each space type using provided Excel format templates. Evaluation criteria include product aesthetics and features, design expertise, warranty offerings, experience with similar projects, implementation timelines, design and support services, cost, and acceptance of sample contract terms. The initial written inquiry deadline was February 26, 2016, at 5:00 PM, with the original proposal submission deadline extended from March 4, 2016, to March 11, 2016, at 4:00 PM (MST), with proposals submitted in sealed packages to the Judicial Department's Purchasing Manager at 1300 Broadway, Suite 1200, Denver, Colorado 80203. The installation deadline is July 5, 2016, with a contract completion date of July 20, 2016.

Respondents must meet minimum qualifications including five years of commercial office systems furniture experience with government entities, three or more years of documented successful performance, financial soundness, good standing with applicable trade associations, and provision of at least three project references of similar scope; financial documentation must include DUNS number, FEIN number, and audited financials submitted in a separate confidential envelope. The selected proposer must maintain comprehensive insurance including workers' compensation, commercial general liability with $1,000,000 each occurrence limits, and automobile liability insurance, with all pricing including delivery and installation costs with FOB defined as the installation site at 6914 S. Lima Street, Centennial, Colorado. No incumbent contractor is referenced in the solicitation, and no specific set-asides for disadvantaged enterprises or small businesses are indicated in the available documentation. The total project budget is not to exceed $330,000, with pricing broken down into base bid (laminate offices and rooms) and optional categories (systems furniture, conference room seating, conference room furnishings, task chairs, and side chairs). The contract award period is for one year, with potential for smaller Judicial Department projects to utilize the awarded pricing, and the Judicial Department reserves the right to conduct interviews with selected proposers and may negotiate terms before final award.