Furniture, ergonomic, EQ & accessories, purchase, install

Palm Beach County Board of County Commissioners' Purchasing Department issued Invitation for Bid (IFB) #20-015/JM on October 30, 2019, for the establishment of a sixty-month term contract for the purchase, delivery, assembly, and installation of ergonomic furniture, equipment, and accessories. The solicitation requires bidders to provide a single, fixed percentage discount from current Manufacturer's Suggested Retail Price Lists (MSRP) applicable uniformly across three product categories—ergonomic furniture, ergonomic equipment, and ergonomic accessories—for products from twelve specified manufacturers: 3M Corporation, BodyBilt, Ergo-Industrial Seating Systems (ErgoCentric), Ergotech Group, ErgoTron, Humanscale, KI Furniture, Nightingale Corporation, OfficeRelief Ergonomic Experts, Steelcase Inc., Varidesk LLC, and Workrite. Successful bidders must complete installation within four to six weeks after receiving a purchase order, respond to service requests within twenty-four hours, provide proof of manufacturer authorization, maintain current business tax receipts, and furnish three references demonstrating similar work completed within the past three years. All labor and equipment must be warranted against defects in materials and workmanship for one year from delivery and acceptance. Required insurance includes Commercial General Liability of at least $500,000 per occurrence, Business Auto Liability of at least $500,000, and Workers' Compensation Insurance. The bid submission deadline is December 19, 2019, at 4:00 p.m., with sealed bids submitted to the Purchasing Department, Attention: Jan Maney, at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.

The County reserves the right to award on an item-by-item basis to the lowest responsive, responsible bidder offering the greatest single fixed percentage discount. Palm Beach County's Local Preference Ordinance provides a five percent preference to bidders with permanent places of business in Palm Beach County. All bidders must comply with the County's Equal Business Opportunity (EBO) requirements and provide documentation of Small, Minority, and Women-Owned Business (S/M/WBE) participation through completed Schedules 1 and 2. The anticipated contract value is $150,000, with optional line items available for flat hourly rates for assembly services and hourly rates for installation services and additional task services, though no additional compensation is permitted for travel, fuel, mileage, mobilization, or demobilization. Shipping charges are not permitted as separate line items and must be incorporated into the discount calculation. No incumbent vendors or existing contractors were identified in the solicitation documents.