Furniture & Equipment Moving Services

The Dallas Area Rapid Transit (DART) Authority is conducting an Invitation for Bid (IFB No. 2097404) to procure comprehensive Furniture & Equipment Moving Services across its Dallas service area facilities, including the headquarters at 1401 Pacific Avenue and 18 additional operational locations. The procurement seeks qualified firms or individuals to provide moving services encompassing transportation of boxes, furniture, and equipment; cubicle setup and configuration; relocation services within and between buildings; and teardown services for special events. The contractor must maintain a minimum crew of three members including one installer capable of performing electrical wiring, one mover, and one driver/mover, with operations scheduled for weekdays from 7:00 a.m. to 3:30 p.m. and Saturday availability upon two-day notice. The contractor is responsible for furnishing all labor, supervision, equipment, materials, and supplies, including dollies, blankets, locking straps, and cleaning equipment, with work calculated at regular straight time of seven hours per day up to five weekdays and overtime for hours exceeding 40 per week. Offers must be submitted electronically through the DART Bonfire Hub portal by March 6, 2026, at 2:00 p.m. local Dallas time, with offers remaining firm for 180 calendar days; no pre-bid conference will be held, and written questions must be submitted through the portal's Questions and Answer section. Award will be made to the responsible bidder whose bid is most advantageous to DART based on price and price-related factors, with the bidder schedule consisting of eight line items for various labor positions (Driver/Mover, Mover, Installer, and Bobtail positions) each with an estimated quantity of 1,700 hours for both Year 1 and Year 2 of the initial two-year contract term, which may be extended by up to six additional months.

This solicitation includes a 10 percent Small Business Enterprise (SBE) participation goal, with offerors expected to meet or exceed this goal or demonstrate good faith efforts to do so, and requires submission of Intent to Perform as Subcontractor forms for any proposed SBC subcontractors; SBE certification must be obtained through DART, the North Central Texas Regional Certification Agency (NCTRCA), or other Texas Unified Certification Program members in accordance with Small Business Administration standards. The procurement includes a comprehensive vendor list identifying 32 furniture and equipment moving service providers, 88 computer equipment installation contractors, 5 furniture moving specialists, and 1 packing supplies vendor, all SBE-certified and primarily located throughout the Dallas-Fort Worth metropolitan area and surrounding Texas regions. Contractors must maintain extensive insurance coverage throughout the contract term, including Commercial Automobile Liability of $2,000,000 per accident, Commercial General Liability of $2,000,000 per occurrence with $4,000,000 general aggregate, and Workers' Compensation with Employer's Liability limits of $1,000,000, with DART named as an additional insured on a primary and non-contributory basis. Additional requirements include compliance with 49 CFR Parts 40 and 655 for drug and alcohol testing, utilization of E-Verify for all employees, and submission of monthly usage reports detailing labor hours and crew member information. The contract operates as an indefinite delivery/indefinite quantity agreement with DART ordering a minimum of 50 percent and maximum of 100 percent of estimated goods and services value, with monthly invoicing and payment within 30 days of properly prepared invoice receipt.