Furniture 22nd Judicial District Montezuma County

The State of Colorado Judicial Department issued a Request for Proposal for furniture supply and installation services at the Montezuma County Combined Courthouse in Cortez, Colorado. The procurement seeks a single qualified vendor to design, supply, and install comprehensive office and courtroom furnishings for new construction, including 19 systems furniture workstations, 18 laminate offices, 6 wood veneer offices (with 4 designated as judges' chambers), seating for two jury deliberation rooms accommodating 14 persons each, courtroom gallery benches, attorney tables, witness chairs, conference room furniture, reception areas, break rooms, and approximately 237 total furniture items across multiple spaces. Vendors must demonstrate minimum five years of commercial office systems furniture experience, maintain a physical Colorado office location, possess financial stability documented through audited or reviewed financial statements for three years, hold good standing with applicable trade associations, and maintain comprehensive insurance including $1,000,000 commercial general liability coverage and workers' compensation insurance. All deliverables must consist of newly manufactured current-model furniture with manufacturer warranties of at least ten years and vendor installation warranties of one year following district acceptance. Evaluation criteria include specialization in commercial office systems, service record with government entities, financial stability, product quality and ergonomic design, design expertise with space plan renderings, warranty provisions, implementation timelines including Gantt charts, and detailed cost analysis. The pre-submittal conference was held February 16, 2017, at 9:30 a.m. in Cortez with mandatory attendance; written questions were due February 24, 2017, at 5:00 p.m. MST; and the original proposal deadline of March 1, 2017, was extended to March 15, 2017, at 4:00 p.m. MST, with oral interviews and site visits scheduled for March 9, 2017, if required.

No set-asides, disadvantaged enterprise restrictions, or incumbent vendor preferences are identified in the solicitation documentation. The procurement does not reference any existing furniture infrastructure or technology requiring integration beyond coordination with the general contractor, Jaynes Corporation, regarding installation scheduling and sequencing. The project budget does not exceed $550,000, with all pricing quoted on an F.O.B. Destination basis to Cortez, Colorado, with zero freight charges and payment terms of Net 30 days. The contract commences upon full execution and expires upon completion of all vendor responsibilities, with the projected furniture installation date of August 1, 2017, and building occupancy anticipated for August 10, 2017, subject to construction schedule adjustments. Proposals must remain valid for 180 calendar days from the submission date, with automatic 120-day extensions unless the vendor provides written notice otherwise. The Judicial Department reserves the right to conduct discussions and negotiations with selected respondents and may cancel the solicitation at any time prior to contract execution.