FuelTank Monitor System

The Kansas Department of Administration, Office of Procurement and Contracts, is issuing a Request for Quote on behalf of the Lansing Correctional Facility for the furnishing, installation, configuration, testing, and commissioning of a complete Automated Fuel Tank Monitoring System. The system must monitor three underground steel fuel tanks with a combined capacity of 36,097.2 gallons (12,032.4 gallons each), consisting of two unleaded tanks and one diesel tank. Bidders must submit a lump sum price covering all labor, materials, equipment, and ancillary work including electrical connections, excavation, concrete/asphalt/dirt work, barricades, permits, certifications, inspections, panel installation, and system startup and testing. All work must be completed by June 30, 2026, with liquidated damages assessed at $150 per day for project delays. An optional pre-bid meeting is scheduled for April 23, 2026, at 10:00 AM at the Lansing Correctional Facility, 301 E. Kansas Ave, Lansing, Kansas. Written questions requesting clarification must be submitted to Procurement Officer Ashley Evans (Ashley.N.Evans@KS.Gov) no later than April 30, 2026, with answers issued as addenda on the Procurement and Contracts website. Bids must be submitted electronically to Procurement@ks.gov or hand-delivered to the Department of Administration, 900 SW Jackson, Suite 451, Topeka, Kansas, with a closing date of May 7, 2026, at 2:00 PM CST.

Bidders must submit completed certifications addressing immigration reform and control, sexual harassment policy compliance, Israel boycott certification, and telecommunications equipment restrictions per the John S. McCain National Defense Authorization Act of 2019, along with a current Kansas Tax Clearance Certificate and completed bidder registration. Bidders claiming preference under Kansas's Certified Business or Disabled Veteran Owned Business programs must include supporting documentation with their submissions. No monetary bid guarantee is required, and the project is tax-exempt with a Project Tax Exemption Certificate issued at time of award. Vendors not initially invited to participate must contact the Procurement Officer at least 24 hours prior to the closing date to request official invitation. No incumbent vendors or existing technology integration requirements are specified in the solicitation documents. The RFQ does not specify a budget range or award value, leaving pricing evaluation to the technical merit and completeness of each bidder's proposal.