Fuel transfer tanks

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Equipment, issued a Request for Bid (RFB) on January 30, 2023, for fuel transfer tanks and related equipment. The solicitation encompasses nine line items including six fuel transfer tanks in varying capacities ranging from 50 to 103 gallons in both steel and aluminum construction, one fuel transfer pump (15 GPM, 1/2 HP), one mechanical flow meter (5 to 20 GPM range), and one filter kit, with quantities ranging from 10 to 50 units per item. Acceptable manufacturer equivalents include Delta Pro, Fill-Rite, RDS, and JOBOX brands, with minimum warranty requirements of two years for tanks and one year for pumps and accessories. All bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system by February 15, 2023, at 1:30 p.m. Eastern Time, with written questions due by February 7, 2023, and responses provided February 8, 2023. The evaluation criteria prioritize pricing at 95 points with delivery time as a secondary criterion at 5 points, with the lowest overall-priced bid receiving maximum points. The master agreement contract shall commence no earlier than March 1, 2023, and expire February 29, 2024, with four optional one-year renewal periods available. Delivery is required F.O.B. Destination Freight Prepaid and Allowed to KYTC Division of Equipment, Receiving Shop at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601.

The procurement applies reciprocal preference to Kentucky resident bidders and qualified bidder preferences ranging from 15 to 20 percent preference points. All bidders must submit a notarized Annual Affidavit for Bidders, Offerors and Contractors attesting compliance with Kentucky campaign finance laws under KRS 45A.110 and 45A.115, effective for one year from the date of execution. The contract terms restrict price adjustments to one increase during the initial 12-month period only, subject to documented industry-wide price justification, while price decreases must be passed through immediately. Late delivery penalties of 1 percent per day apply, and payment is made within 30 working days of invoice receipt with a 1 percent monthly penalty for payments exceeding that timeframe. No incumbent vendors or current contractors are listed in the available documentation, nor is a specific budget range or award value disclosed in the solicitation materials provided.