Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an annual affidavit form required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew contracts under Kentucky Revised Statutes (KRS) 45A.110 and 45A.115. The affidavit is effective for one year from the date of execution and must be completed by an authorized representative of the contracting party, notarized, and submitted to the Commonwealth prior to contract award or renewal. The form requires attestation that the contractor has not knowingly violated Kentucky campaign finance laws and that contract award will not violate any provision of those laws. "Knowingly" is defined as the bidder or offeror being aware or should have been aware of a violation. The Commonwealth retains the right to request an updated affidavit at any time during the contract term.

The affidavit requires collection of standard contractor identification information including legal name, address, and Commonwealth vendor code if available. The document must be executed under penalty of perjury and notarized before a notary public who must provide their state, county, commission expiration date, and the date of notarization. This affidavit serves as a compliance verification mechanism for campaign finance requirements and is a mandatory submission document for all bidders and contractors engaging with the Commonwealth of Kentucky.