Fuel System Maintenance and Repair

Multnomah County Health Department is seeking a contractor for Fuel System Maintenance and Repair services through Invitation to Bid (ITB-110-2024), targeting comprehensive maintenance and repair of fuel systems across various county facilities. The contract will cover 34 diesel tank locations, 4 gasoline tank locations, and 6 propane tank locations spanning multiple county buildings in Portland and surrounding areas of Oregon. Services include regular inspection, certification, maintenance, testing, repair, and replacement of fuel system components for heavy construction machinery, equipment, and industrial machinery. The solicitation requires contractors to provide hourly rates for standard, emergency, and overtime/holiday services, with provisions for materials and subcontracting markup. The contract will be awarded for a five-year period from July 1, 2024, to June 30, 2029, with an estimated service allocation of 1,500 standard hours, 50 emergency hours, and 50 overtime/holiday hours. An optional pre-bid conference is scheduled for Tuesday, April 23, 2024, at 3:00 PM via Google Meet, and the bid submission deadline is May 23, 2024, at 2:00 PM PDT.

The procurement allows for cooperative purchasing, enabling other public agencies to potentially establish contracts under the same terms and conditions. Bidders must comply with Oregon Bureau of Labor and Industries (BOLI) prevailing wage rates and complete various certification requirements, including disclosing state of incorporation and potential conflicts of interest. While no specific set-aside designations are mentioned, the county emphasizes a Triple Bottom Line approach considering environmental, social equity, and economic impacts. Contractors must maintain comprehensive insurance and licensing, with invoicing required within 30 days of work completion. The contract includes provisions for annual price adjustments limited to 3% or based on the Consumer Price Index. Although no specific budget range is explicitly stated, the solicitation includes a materials budget of $5,000 and a subcontracting budget of $500, with the county reserving the right to increase or decrease service frequency at its discretion. Payment terms are set at 0% 0, Net 30, and the total contract will be awarded in US Dollars.