Fresh Roasted Coffee for Housing Dining & Culinary Services (UW-MAD) [18-5518]

The University of Wisconsin-Madison is seeking proposals for fresh roasted coffee procurement for Housing Dining & Culinary Services through RFP 18-5518. The procurement encompasses approximately 15,000 pounds of coffee annually, distributed across six campus locations including Carson's Market, Four Lakes Market, and Housing Campus Catering. Deliverables include standard brewed coffee, Iced Blend coffee, and cold brew coffee, with specific delivery requirements between 5:30 a.m. and 2:00 p.m. on weekdays and Saturdays. Proposers must meet mandatory requirements in qualifications, pure food law compliance, training, and equipment provision. The evaluation process allocates 280 of 1,000 total points to cost, with the lowest-priced proposal receiving maximum cost points and others scored proportionally. Key proposal submission dates include written questions due by May 5, 2017, proposal submissions due May 19, 2017 at 2:00 p.m. CDT, evaluations and oral presentations scheduled for the week of June 5, 2017, and contract award notification on June 12, 2017.

The contract includes preferences for Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) proposals, with potential preference margins up to five percent. The initial contract term runs from August 1, 2017, through July 31, 2020, with two automatic one-year renewal options. The successful contractor must provide coffee brewing equipment including Fetco and Bunn models, thermal dispensers, grinders, and maintenance supplies at no cost to the University, with emergency service guaranteed within six hours, seven days per week. The University currently purchases Starbucks coffee through a foodservice distributor and is seeking third-party certified coffee providers. Proposers must certify they are not debarred from federal participation, have not engaged in collusion, and have no conflicts of interest. Pricing must remain firm for the initial three-year contract term, with potential price increases limited to documented, industry-wide cost increases submitted 90 calendar days before renewal. While specific award value is not explicitly stated, the annual coffee volume of 15,000 pounds suggests a significant procurement opportunity.