18-5518 Amendment 1.docx
DOCX document 25 KB Posted
- Solicitation number
- 18-5518
- Issued by
- Wisconsin
About this file
This is a Request for Bid Amendment #1 issued by the University of Wisconsin-Madison Purchasing Services for fresh roasted coffee supply to Housing Dining and Culinary Services. The amendment addresses questions submitted by bidders regarding the original RFP 18-5518. The procurement requires coffee products across multiple locations totaling 15,000 pounds annually, including standard brewed coffee, Iced Blend coffee (160 pounds, offered only at Bean & Creamery locations), and cold brew coffee (40 gallons purchased in the first month across 2 locations). The original bid due date was May 19, 2017 at 2:00 PM CDT, with an issue date of May 8, 2017. Bid prices and terms are firm for sixty days from the date of bid opening. The winning bidder will supply brewed coffee to all dining units, coffeehouses, and catering operations, with opportunities to market and brand their products at these locations.
The University currently purchases Starbucks coffee through a foodservice distributor. Certification requirements are a component of evaluation, with preference for third-party certification though all certifications will be considered. Equipment provisions, such as kegerators for cold brew service, are optional but will be scored in the evaluation. Bidders must certify they are not debarred from federal participation, have not engaged in collusion, and have no conflicts of interest with the University. The amendment does not specify pricing requirements or funding sources but indicates that award determinations will be made as soon as possible following bid opening, with the bid abstract available for public inspection only after award determination.
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| File | Type | Posted |
|---|---|---|
| 18-5518 RFP.docx | DOCX document |
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Text version
University of Wisconsin - Madison
REQUEST FOR BID
THIS IS NOT AN ORDER
AGENT: Dave Brinkmeier
Questions regarding this bid – see Section 3.1
For Submittal of Bid Instructions – see Section #1.
OFFICIAL SEALED
CONTRACT NUMBER: 18-5518
ISSUE DATE: 05/08/17
DUE DATE: 05/19/17 2:00 PM CDT
If NO BID (check here) and return.
Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services.
Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible.
The bid abstract will be on file and is open to public inspection only after award determination has been made.
18-5518 / AMENDMENT #1
FRESH ROASTED COFFEE FOR HOUSING DINING AND CULINARY SERVICES
Amendment #1 issued to answer questions received from bidders.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE: DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: ( ) FAX NUMBER: ( )
EMAIL ADDRESS:
FEIN NUMBER: DUNS #:
AMENDMENT #1
QUESTIONS AND ANSWERS FOR 18-5518
(FRESH ROASTED COFFEE FOR HOUSING DINING AND CULINARY SERVICES)
| Q.1. | Is the total volume 15,000 lbs across all locations or per location? Section 1.1 |
| A.1. | All locations. |
| Q.2. | Do you have a total volume estimate for Iced Blend coffee? Section 4.4.6 |
| A.2. | 160 pounds – only offered in Bean & Creamery locations. |
| Q.3. | How will you evaluate certification? Some roasters will self-certify with no outside validation for marketing purposes. Section 4.5. |
| A.3. | We would prefer a third party certification but will weigh all the certifications used. |
| Q.4. | Do have a total volume estimate for cold brew coffee? Section 4.6 |
| A.4. | We have only been offering Cold Brew Coffee on tap for one month. We have purchased 40 gallons in the past month. At this time, it is only offered in 2 locations. |
| Q.5. | Is nitro coffee considered cold brew coffee for this RFP? Section 4.6 |
| A.5. | Yes. |
| Q.6. | Will cold brew coffee need additional equipment for serving? Section 4.6 |
| A.6. | Our current vendor does provide a kegerator, but this was not a mandatory requirement. It is an option that we will score on. |
| Q.7. | Will the winning bidder be able to brand their coffees at all locations? |
| A.7. | We will use the winning bidders brewed coffee in all of our dining units, coffeehouses and catering operations. Please submit suggestions as to how you would help market or brand locations. |
| Q.8. | Who is your current supplier? |
| A.8. | We currently buy Starbucks from a foodservice distributor. |
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