Fresh Eggs - Request for Quote

The Colorado Department of Corrections (CDOC) is conducting a Documented Quote (DQ) solicitation numbered CAAA 2026000395 for the procurement of fresh eggs to be distributed through warehouse channels. The solicitation seeks U.S. Grade A eggs in brown or white varieties, medium or large loose pack format available in cases of either 15 or 30 dozen, meeting USDA inspection standards with dates not exceeding 17 days prior to delivery. All eggs must be maintained at temperatures not exceeding 45 degrees Fahrenheit and delivered to two locations: the Central Warehouse in Canon City, Colorado and the Denver Women's Correctional Facility in Denver, Colorado, with a required delivery date of April 17, 2026. The total quantity ordered is 210 cases of 30-dozen eggs, with 180 cases designated for the Canon City location and 30 cases for Denver. Vendors must submit written inquiries by April 9, 2026 at 10:00 a.m. Mountain Time, with quote submissions due by 1:00 p.m. the same day, with award notification estimated for 2:00 p.m. and the desired Purchase Order start date of 3:00 p.m. on April 9, 2026. Evaluation criteria prioritize price as the primary consideration, with sample quality and lead time as secondary factors; all product brands and nutritional specifications require prior approval from CDOC authorized staff, and samples must be submitted at vendor expense immediately upon request to be eligible for award. Pricing must be submitted on a firm basis as all-inclusive of delivery costs with F.O.B. Destination terms, with no additional surcharges or taxes to be paid by the State; the CDOC reserves the right to negotiate annual price increases not to exceed 2.5% per fiscal year if a contract is awarded, subject to mutual agreement.

Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified by appropriate United States agencies and meeting Colorado incorporation or residency requirements receive a 5 percent price preference in the evaluation process. The solicitation does not specify incumbent vendors or current contractors for this commodity. All respondents must comply with comprehensive submission requirements including completion of Exhibit B (Required Vendor Information), Exhibit C (W-9 Request for Taxpayer ID Number), Exhibit D (Egg Price Order Form), and Exhibit E (Vendor Disclosure Statement), along with adherence to all general Terms and Conditions outlined in Exhibit F and administrative procedures specified in Exhibit G. Prior to Purchase Order execution, the awarded vendor must provide proof of Good Standing with the Colorado Secretary of State, a completed W-9 form, and an insurance certificate documenting required coverage including General Liability Insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate, Workers' Compensation Insurance, and Automobile Liability Insurance at $1,000,000 combined single limit if vehicles are used on state property. The solicitation documentation does not specify a particular award value or budget range, indicating that award will be determined based on the most advantageous quote submitted by responsible respondents meeting all qualification and submission requirements. Melissa Rothmeier, Purchasing Agent III, serves as the sole point of contact for all inquiries related to this solicitation.