Freezer Compressor Repair

The Colorado Department of Corrections (CDOC) is soliciting quotes for repair and diagnostic services of a Trenton Model #TMP233LE-S2D compressor rack system located at the Central Warehouse (57500 E Highway 50, Canon City, Colorado) through a Documented Quote (DQ 26-0471) procurement. The scope of work includes repair of two small sections of refrigerant piping where active leaks have been identified, followed by comprehensive system-wide diagnostic testing using electronic leak detection, soap solution, or nitrogen trace methods to identify all additional leaks. Bidders must repair all detected leaks, conduct multiple pressure tests to verify system integrity, and prepare the system for refrigerant recharge, which will be supplied by CDOC upon successful completion. The CDOC will evaluate quotes based primarily on price, with secondary consideration given to sample quality and lead time for delivery. Bidders must submit itemized pricing that is all-inclusive of labor, materials, shipping, and installation costs, with pricing remaining firm for the purchase order duration. The Quote Submission Deadline is May 19, 2026, at 4:00 PM MST, with a Notice of Intent to Award anticipated on May 20, 2026, and Purchase Order execution by May 26, 2026, with an estimated start date of May 26, 2026. Written inquiries were due May 11, 2026, at 4:00 PM MST, with responses posted by May 12, 2026. Bidders must submit complete responses electronically through bidnetdirect.com/cdoc and include all required exhibits, including Statement of Work, Required Bidder Information, W-9 form, Contract Performance Outside the US or Colorado disclosure, Non-Conflict of Interest certification, and Consent to Search Authorization.

Bidders may self-certify as Service-Disabled Veteran Owned Small Businesses if applicable, though no specific set-asides or restrictions limiting response eligibility to designated categories are documented in the solicitation materials. Vendors must be registered with the Colorado Secretary of State and provide proof of Good Standing prior to Purchase Order execution, and contractor personnel performing work at CDOC facilities must complete Enhanced Criminal Background Investigations within 30 days of award and comply with facility security protocols including prohibitions on cell phones, weapons, tobacco, and alcohol. All quotes must include comprehensive insurance coverage with minimum liability limits of $1,000,000 per occurrence for commercial general liability, workers' compensation, and automobile liability, with certificates of insurance required within seven business days following the effective date. Vendor insurance must be provided by companies with an A.M. Best rating of "A" or better and must name the State as an additional insured with 30 days' notice of cancellation or non-renewal. No incumbent contractor information or existing technology integration requirements are specified in the solicitation materials. The specific award value or budget range for this one-time purchase engagement has not been disclosed in the available documentation; however, all pricing submitted must remain firm during the initial term, with CDOC retaining discretionary authority to negotiate an annual price increase not exceeding 2.5% for each fiscal year if elected and agreed upon with the awarded vendor.