Freezer and cooler preventative maintenance and repair services on a task-request basis

Manor Independent School District (Manor ISD) in Travis County, Texas, is soliciting proposals through RFP #26-003RFP for commercial freezer and cooler preventative maintenance and repair services across its 16 school campuses serving approximately 9,961 students. The district seeks qualified vendors to provide comprehensive refrigeration equipment maintenance, including diagnosis and repair of walk-in and reach-in coolers and freezers, routine preventative maintenance, emergency repair response, ice machine cleaning, and equipment replacement/installation when authorized. Required vendor qualifications include three to five years of experience servicing commercial refrigeration equipment, demonstrated experience with K-12 or institutional food service operations, current EPA Section 608 certification for technicians, and ability to respond to emergency requests within two to three hours, including early morning, weekend, and holiday availability. Proposals must be submitted electronically through the Euna platform by 2:00 p.m. Central Standard Time on January 28, 2026, with written questions due by 4:00 p.m. on January 21, 2026. The evaluation will use a 100-point scale, with 35 points for pricing, 25 points for experience and qualifications, 20 points for references and past performance, 10 points for response time capability, and 10 points for proposal completeness.

The district encourages subcontracting opportunities for small, women-owned, and minority-owned businesses and will require successful vendors to comply with federal EDGAR requirements and submit Federal Certifications Forms. The RFP allows the district to award portions of the work to different vendors, make a single award, or make no award at all. While no specific contract value is explicitly stated, the comprehensive inventory includes 42 reach-in coolers, 43 walk-in coolers, 17 walk-in freezers, 19 ice machines, and 17 additional equipment units across multiple school locations. The initial contract term will extend through the current fiscal year with options to renew annually for up to three additional years, subject to Board approval and satisfactory performance. Vendors must provide proof of general liability, automobile liability, and workers' compensation insurance, and will be required to complete various compliance documents including a Conflict of Interest Questionnaire, Non-Collusion Statement, and EDGAR Certifications Form. Proposals will remain valid for 90 days, with pricing to remain firm for 12 months if awarded.