8-RFP EXHIBIT 1 - RESPONDENTS QUESTIONAIRE freezer and cooler services.pdf

Proposers must complete this questionnaire in its entirety. Attach additional pages or documentation where necessary.

1. General Information

Company Information: Provide the following information regarding your company.

Legal Name/Name of Organization/Company:

Address

State: Zip Code: Telephone: ______________________

Contact Information: List the person who the District may contact concerning your proposal or setting dates for meetings.

Name of Representative:

Address

State: Zip Code: Telephone: ______________________

• Does your Company anticipate any mergers, transfer of organization ownership, management reorganization, or departure of key personnel within the next twelve (12) months that may affect the organization’s ability to carry out its proposed services?

☐ Yes ☐ No

• Does your company pay taxes to the Manor Independent School District?

If yes, are your tax payments to Manor Independent School District current?

• Does any officer, partner, owner, sales representative and/or spouse work for the Manor Independent

School District?

If yes, please list names of school district employees: ___________________________________

• Do you have experience with other school districts or governmental entities?

If yes, please list names of other school districts: ___________________________________

• Name of State where your home office/headquarters are located: ___________________________

RFP EXHIBIT 1 – REQUIRED FORMS

PROPOSER’S QUESTIONNAIRE AND PROPOSAL FORM

2. Company Background and Experience

1. Number of years the company has been in continuous operation: __________________________

2. Number of years providing commercial refrigeration maintenance and repair services: _________

3. Describe your experience supporting K–12 school districts or large institutional food service operations (attach additional pages if needed). ________________________________________

3. Licensing, Certifications, and Technician Credentials

1. List all applicable licenses and permits held by your company to perform the services described in this RFP.

2. Confirm that all technicians assigned to this contract hold current EPA Section 608 certification.

☐ Yes ☐ No (Attach copies of certifications.)

3. Identify any additional certifications or specialized training relevant to commercial refrigeration services.

4. References

Provide a minimum of three (3) recent references from school districts or commercial/institutional clients for whom similar services were provided within the past five (5) years. (use Exhibit B)

Claims/Suits.

a. Are there any judgments, claims, arbitration proceedings or lawsuits pending or outstanding against your organization or its officers?

If yes, please describe: __________________________________________________________________

5. Rate Schedule

Provide pricing information below or attach a detailed rate sheet.

1. Standard Hourly Labor Rate: $________ per hour

2. Emergency Hourly Labor Rate: $________ per hour

3. Trip / Service Call Charge (if any): $________

4. Parts Markup (if any): ________ %

☐ Pricing sheet attached

6. Response Time Commitment

Indicate your company’s standard response times:

• Routine Service Requests: __________________________

• Emergency Service Requests: _______________________

Confirm ability to respond to emergency service calls within two (2) to three (3) hours, including early morning hours (prior to 6:00 a.m.), weekends, and holidays as required.

7. Staffing and Capacity

1. Describe your company’s staffing levels and ability to meet District demand, including during emergency or high-volume periods.

2. Describe your access to parts inventory or local suppliers to ensure timely repairs.

8. Insurance

Confirm that your company carries the following insurance coverage and will provide certificates upon request:

• ☐ General Liability

• ☐ Automobile Liability

• ☐ Workers’ Compensation

Insurance carrier(s): ___________________________________________

9. Impact on the ability of the district to comply with laws and rules relating to Historically Underutilized

Businesses (HUB)

a. Business Ownership: Please indicate whether your business is:

Small Business Women-owned Minority-Owned Large/Non-minority Owned

MISD encourages current and potential Vendors to provide opportunities to qualified small, women owned and minority businesses for subcontracts. A subcontractor is any person or company that provides supplies and/or services to a prime contractor where the suppliers/services are used to fulfill the prime contractor’s contractual obligations with MISD.

Certification and Acknowledgement

By signing below, the Proposer certifies that all information provided is true and accurate and that the company agrees to comply with all requirements of this RFP.

Authorized Representative Name: _________________________________ Title: _________________________________ Signature: _________________________________ Date: _________________________________