FORMAL REQUEST FOR OFFER FOR FIRE STATION No. 3 MINI SPLIT

The City of San Antonio, Finance Department, Procurement Division is requesting offers for the provision and installation of HVAC mini split systems at Fire Station No. 3 under RFO 6100019874, with proposals due October 23, 2026, at 10:00 a.m. Central Time. The deadline has been extended from October 16 via Addendum No. 4, issued October 16, 2026.

The scope encompasses installation of two new 4-ton mini split systems with 48,000 BTU capacity condensers, running new copper refrigerant lines to indoor air handlers, installing electrical circuits for all indoor and outdoor units, routing condensate lines to an indoor drain, system startup and functionality testing, and removal of an existing second-floor shop heater with safe gas line capping. Structural modifications must be minimized, with ceiling or wall cuts reattached to original positions where possible. Performance location is Fire Station No. 3, 1425 E. Commerce Street, San Antonio, Texas 78202.

Applicable product and service categories are Energy Computerized Control System, HVAC, and Installation, Maintenance and Repair Services. Respondents must register through the City of San Antonio's SAePS vendor portal at https://supplierservice.sanantonio.gov/irj/portal to access the full solicitation and submit responses.

A pre-bid conference is scheduled for September 21, 2026, at 9:30 a.m. via WebEx, with attendance optional but highly encouraged. Site visits are available September 22, 2026, at 10:00 a.m. and October 6, 2026, at 11:30 a.m., both at the fire station address. The staff contact is Sofia Reyna, Procurement Specialist II, at Sofia.Reyna@sanantonio.gov. Vendor registration support is available at (210) 207-0118 or vendors@sanantonio.gov. No pricing terms, set-asides, incumbent information, or contract value are specified in the available documents.