FORMAL REQUEST FOR OFFER FOR FIRE STATION No. 3 MINI SPLIT

The City of San Antonio is soliciting offers to provide and install HVAC mini split systems at Fire Station #3, with responses due September 30, 2026 at 10:00 a.m. Central Time. A pre-bid conference is scheduled for September 21, 2026 at 9:30 a.m. via WebEx, and a mandatory site visit is set for September 22, 2026 at 10:00 a.m. at 1425 E. Commerce Street.

The scope includes installing two new 4-ton mini split systems with 48,000 BTU capacity condensers, running new copper refrigerant lines to indoor air handlers, installing electrical circuits for both air handlers and condensers, running condensate lines to an indoor drain, system startup and functionality testing, and removing an existing second-floor shop heater with safe gas line capping. Work will minimize structural modifications; any necessary cutting of ceilings or walls must be performed with cut pieces reattached where feasible.

Vendors must complete SAePS Vendor Registration through the City's procurement portal to view the full solicitation and submit responses. The procurement is categorized under Energy Computerized Control Systems, HVAC, Lighting, and Utilities Installation, Maintenance and Repair Services. Sofia Reyna, Procurement Specialist II, is the primary contact at Sofia.Reyna@sanantonio.gov; Vendor Support is available at (210) 207-0118 or vendors@sanantonio.gov for registration assistance.