ESBD_559816_1789580222413_6100019874 - Solicitation Synopsis.pdf
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- Solicitation number
- 6100019874
- Issued by
- Texas
About this file
This is a Solicitation Synopsis from the City of San Antonio, Texas, for a Formal Request for Offer to provide and install HVAC mini split systems at Fire Station #3. The project scope includes installing two new 4-ton mini split systems with 48,000 BTU capacity condensers, running new copper refrigerant lines to indoor air handlers, installing electrical circuits for both the air handlers and condensers, running condensate lines to an indoor drain, performing system startup and functionality testing, and removing a second-floor shop heater with safe gas line capping. Work will minimize structural modifications, though any necessary cutting of ceilings or walls will be performed with reattachment of cut pieces attempted. The solicitation was issued on September 16, 2026, with a response due date of September 30, 2026, at 10:00 a.m. Central Time. A pre-bid conference is scheduled for September 21, 2026, at 9:30 a.m. via WebEx, and a site visit is scheduled for September 22, 2026, at 10:00 a.m. at 1425 E. Commerce St., San Antonio, Texas 78202. Attendance at the pre-bid conference is optional but highly encouraged.
The procurement is categorized under applicable product codes including Energy Computerized Control Systems, HVAC, Lighting, and Utilities Installation, Maintenance and Repair Services. Vendors must complete SAePS Vendor Registration through the City's procurement portal to view the solicitation and submit responses. Interested parties can contact Sofia Reyna, Procurement Specialist II, at Sofia.Reyna@sanantonio.gov for inquiries, or contact Vendor Support at (210) 207-0118 or vendors@sanantonio.gov for registration assistance. No pricing information, set-asides, incumbent contractor details, or contract term details are provided in this solicitation synopsis document.
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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name:
Formal Request for Offer for Fire Station #3 Mini Split
Solicitation Number: RFx 6100019874
Description: The City of San Antonio is soliciting an offer to provide and install two new 4-ton mini split systems to handle the load of the building. Work will include installing two new condensers with a capacity of 48,000 BTU, run new copper lines to the indoor air handlers that will be installed in the rooms where no mini split exists at this time. The line sets on the exterior wall is to be ran inside a line hide cover, run all electrical circuits to all the indoor air handler as well as the condensers, run all the condensate lines to an indoor drain, perform the start-up and to ensure the systems are fully functional.
Work will also include removing the shop heater on the second floor and safely cap off the gas line.
Work to be done will be done in a manner to minimize any structural work. If any structural work is needed, such as cutting holes in the ceilings or walls, vendor will perform the modifications and attempt to reattach the cut pieces back to their original place as best as possible.
Applicable Product Categories: 910-17, Energy Computerized Control System, HVAC, Lighting, Utilities, etc., Installation, Maintenance and Repair Services
Date Issued: September 16, 2026 Due Date & Time: September 30, 10:00 a.m. Central Time
Pre-Bid Conference: Pre-Bid Conference will be held at 9:30 a.m., Central Time, on September 21, 2026, via WebEx. Attendance at the Pre-Bid Conference is optional but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2344 725 3593| Meeting Password: COSA
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c
Site Visit: September 22, 2026, at 10:00 a.m. Central Time, at 1425 E. Commerce St., San Antonio, Texas 78202
Staff Contact Person: Sofia Reyna, Procurement Specialist II, Sofia.Reyna@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c9 https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d3db0880bcecd87a2014aba33dc02c9 mailto:Sofia.Reyna@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support
Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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