Forklift Repair/Services

Denton County, through the Texas Health and Human Services Commission (HHSC), is seeking a contractor to provide comprehensive forklift repair and maintenance services for the Denton State Supported Living Center. The Invitation for Bid (IFB No. HHS0016261) solicits a vendor to perform monthly and quarterly maintenance, inspections, and as-needed repairs for propane and electric forklifts, including tasks such as lubricating chassis, changing engine oil, inspecting drive belts, checking batteries, and conducting comprehensive equipment examinations. The initial contract term will run from September 1, 2025, through August 31, 2026, with options for two additional one-year renewals and a potential one-year extension. Bidders must demonstrate a minimum of five years of relevant experience and have certified technicians capable of servicing the specific equipment inventory listed in Exhibit G, which includes forklifts from manufacturers like Big Joe, Clark, Daewoo, Hyster, and others. The evaluation will consider the bidder's ability to meet specifications, performance delivery capabilities, and pricing, with the award made to the bidder providing the best value to the State of Texas. The bid is due by July 22, 2025, and requires submission through the HHS Online Bid Room, with a complete package including a Historically Underutilized Business (HUB) Subcontracting Plan and various mandatory attachments.

The procurement includes a strong emphasis on Historically Underutilized Business (HUB) participation, with a specific HUB utilization goal of 26.0% for "All-Other Services" contracts. Prime contractors are required to provide written notifications to at least three Texas-certified HUB vendors and two trade organizations about subcontracting opportunities. The solicitation mandates that all respondents, including state-certified HUBs, complete and submit a detailed HUB Subcontracting Plan with their bid response. Contractors must document their outreach efforts and submit monthly compliance reports, with potential penalties for non-compliance including debarment from state contracting for up to five years. The pricing structure requires firm, fixed prices for the contract duration, with potential adjustments based on Consumer Price Index (CPI) changes and subject to HHSC approval. While specific budget ranges are not explicitly stated, bidders must provide detailed pricing information including standard and overtime hourly labor rates, monthly preventive maintenance costs, pickup and delivery pricing, emergency and holiday service rates, and parts markup percentage. The procurement emphasizes transparency, vendor rotation, and meaningful inclusion of historically underutilized businesses in state procurement processes.