Forklift Repair and Preventative Maintenance IFB CN160001

The California Department of Education (CDE) is seeking bids for forklift repair and preventative maintenance services at the Pomona Distribution Center through Invitation for Bid (IFB) CN160001. The procurement encompasses maintenance and repair services for a fleet consisting of 11 electric forklifts, 2 liquid propane gas forklifts, and 11 power workers/pallet jacks. The contract period will run from July 1, 2016 through June 30, 2017, with two potential one-year renewal options extending through June 30, 2019. A mandatory site inspection is scheduled for April 13, 2016 at 10:00 a.m. at 2550 Fulton Road, Pomona, CA 91767, with bids due on April 20, 2016 at 2:00 p.m. and a public bid opening on April 25, 2016 at 2:00 p.m. Contract award will be made to the lowest responsive and responsible bidder, evaluated based on average total costs across three bid forms: preventative maintenance services, repair services, and parts/materials. Bidders must provide consistent repair rates for emergency and non-emergency repairs, with a 4-hour response time for regular repairs and a 2-hour response time for emergencies.

The solicitation includes specific provisions for small businesses and disadvantaged enterprises, offering a 5% bid preference for California certified small businesses and an incentive of 3-5% for disabled veteran business enterprise (DVBE) participation, though DVBE participation is not mandatory for this contract. Parts and materials charges are limited to the contractor's wholesale costs plus a 30% markup. While no specific budget range is explicitly stated, the comprehensive nature of the maintenance contract covering multiple forklifts and material handling equipment suggests a potentially significant annual investment. The contract's scope requires vendors to demonstrate technical capabilities in forklift maintenance across multiple equipment types, electrical and propane systems, and the ability to provide rapid response and repair services. Potential bidders will need to showcase expertise in industrial equipment maintenance, parts management, and responsive service delivery to be considered for this Los Angeles County-based contract.