Forklift Preventative and Corrective Maintenance - Orange County 25-0041a

The California Department of Food and Agriculture (CDFA) has issued an Invitation for Bid (IFB) 25-0041a for forklift preventative and corrective maintenance services across Orange County jurisdictions, including Orange County, Orange Blossom CDP, Orange City, Orange Cove City, and Orangevale CDP. The procurement specifically covers maintenance services for forklifts located at two CDFA facilities in Anaheim and Los Alamitos, with the contractor responsible for providing all labor, tools, materials, parts, equipment, and services necessary for comprehensive forklift maintenance. Required services include biannual preventive maintenance, which encompasses visual inspections, fluid and filter checks, belt adjustments, tire inspections, lubrication, and component testing, as well as on-call corrective maintenance and diagnostic repair services. Bidders must submit written questions by November 4, 2025, with agency responses posted by November 13, 2025, and final bids due by November 25, 2025, at 2:00 PM Pacific Time. The initial contract term runs from December 1, 2025, through November 30, 2026, with potential for two additional one-year renewals contingent on funding appropriation.

The solicitation includes a mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation requirement, with associated incentives for certified small businesses and DVBE vendors. Contractors must maintain substantial insurance coverage, including $1,000,000 per occurrence commercial general liability insurance, $1,000,000 combined single limit automobile liability insurance, and workers' compensation coverage with $1,000,000 employer's liability limits. The contract requires a one-year warranty on parts and a ninety-day labor guarantee, with contractors obligated to address any unsatisfactory work at no additional cost. While no specific budget range is explicitly stated, the cost proposal template provides a framework for pricing across various service categories, including biannual preventive maintenance, corrective maintenance, call-out charges, and replacement parts. Contractors will be reimbursed for travel at California Department of Human Resources rates, and monthly invoices will be processed in arrears following approval by the Contract Manager. The solicitation emphasizes comprehensive service delivery with strict compliance requirements for business licenses, permits, and operational standards.