Forklift OEM parts & repair services, yale/toyota (RE-QUOTE)

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) for forklift original equipment manufacturer (OEM) parts and repair services for Yale and Toyota equipment operated by Palm Tran, the county's public transportation division. The procurement seeks firm, fixed-price on-site repair services at three Palm Tran maintenance facilities located in North County (West Palm Beach), South County (Delray Beach), and Belle Glade to support five forklifts in the county's fleet: two Yale models and three Toyota models. The successful vendor must provide repair services during normal business hours (Monday through Friday, 7:30 a.m. to 4:30 p.m., excluding holidays), complete all repair work within three business days of commencement, and obtain written approval before beginning any work. Required qualifications include maintaining commercial general liability insurance of at least $500,000, providing all labor and materials at no additional charge beyond the hourly rate, warranting all parts for a minimum of six months from delivery, and furnishing a minimum of three references for similar services performed within the past three years. Pricing is based on hourly rates for Yale and Toyota forklift repair services using a weighted factor approach, with parts supplied at the bidder's actual cost plus shipping and original manufacturer documentation required on each invoice. The RFQ submission deadline was February 8, 2017 at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email. The contract award includes an initial twelve-month term with the option to renew for four additional twelve-month periods.

The solicitation contains no specific set-aside designations for disadvantaged enterprises, though all vendors must submit a non-discrimination policy compliant with Palm Beach County Resolution R-2014-1421. The contract is funded through Palm Beach County's agreement with the U.S. Department of Transportation Federal Transit Administration and is subject to all applicable federal regulations, including Buy America requirements, Davis-Bacon Act compliance, drug and alcohol testing certifications, and FTA compliance provisions. No incumbent vendors or current contractors are identified in the solicitation documents. The anticipated contract value is $6,000 over the initial twelve-month term, though the county reserves the right to reject awards under $1,000 or those creating administrative complexity.