Forklift OEM parts & repair services, yale & toyota

Palm Beach County's Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #650412/JM for a term contract to provide original equipment manufacturer (OEM) parts and repair services for Yale and Toyota forklifts operated by Palm Tran across three maintenance facilities: North County (3201 Electronics Way, West Palm Beach), South County (100 North Congress Avenue, Delray Beach), and Belle Glade (38601 Wheeler Way). The specific equipment requiring service includes one Yale Model GLPO70LJNGBE089, one Toyota Model 8FGCU15, one Yale Model F59378, and two additional Toyota Model 8FGCU15 units. Vendors must submit firm, fixed pricing on a per-hour basis for standard labor rates for Yale and Toyota forklift repairs, with a weight factor of 0.50 applied for award determination purposes. The successful bidder must provide on-site repair services during normal working hours (Monday through Friday, 7:30 a.m. to 4:30 p.m.), with work commencing no later than two business days after notification and completion within three business days of starting work. All parts must be OEM or manufacturer-approved equivalents, and bidders must provide written estimates including scope of work, estimated hours, parts pricing, and completion timeline before commencing work, with written approval required for any additional work discovered during the project. The quotation deadline was January 24, 2017, at 4:00 p.m., with Amendment #1 issued on January 18, 2017, clarifying that Toyota forklift repair services shall be calculated on a per-hour basis.

The procurement is subject to Federal Transit Administration (FTA) regulations and compliance requirements, including Buy America provisions, disadvantaged business enterprise (DBE) participation, drug and alcohol testing program certification, and federal civil rights and safety standards. Successful bidders must maintain Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability at $500,000 combined single limit, and Workers' Compensation coverage in accordance with Florida Statute Chapter 440. The contract will be awarded for an initial twelve-month term with an option to renew for four additional twelve-month periods. The anticipated contract value is $6,000 over the twelve-month initial term, though Palm Beach County reserves the right to adjust this amount based on actual service requirements. No incumbent contractor or existing infrastructure integration requirements were identified in the solicitation documents.