Forklift Maintenance & Repair Services (IFB S92012526)

The California Prison Industry Authority (CALPIA) is soliciting forklift maintenance and repair services for locations across Northern, Central, and Southern California through Invitation for Bid (IFB) S92012526. The procurement seeks a contractor capable of providing comprehensive preventative maintenance and repair services for forklifts and pallet jacks at 21 CALPIA enterprise locations. Required services include operational testing, repairs, cleaning, lubrication, filter and battery replacement, and emergency repairs that must be completed within 24 hours of notification. Contractors must be able to perform both onsite and offsite repairs and handle equipment transportation. Bidders must have a minimum of five years of experience in similar services and provide three references from projects completed within the last three years. The bid submission deadline is December 30, 2025, at 3:00 PM Pacific Standard Time, with award notification anticipated by December 31, 2025. The proposed contract term is two years with an option to extend for an additional year, with an estimated start date of January 16, 2026. Evaluation will be conducted on a best value basis, considering cost, past performance, and experience.

The solicitation does not provide specific set-aside designations for disadvantaged enterprises, and CALPIA explicitly states they do not grant Small Business, Disabled Veteran Business Enterprise, Target Area Contract Preference Act, or Enterprise Zone Act preferences. Subcontractors may perform up to 50 percent of contract work, with the prime contractor required to provide at least 50 percent of staffing. Contractors must provide comprehensive insurance coverage, including Commercial General Liability, Workers' Compensation, and Automotive Liability, with CALPIA and the State of California listed as additional insureds. Replacement parts must be new or factory equivalent quality, priced at the seller's list price less 10 percent. Bidders must complete various compliance certifications, including drug-free workplace standards, Darfur contracting restrictions, and generative AI disclosures. While specific contract value is not disclosed, the statewide scope and multi-year term suggest a potentially significant financial opportunity for the selected vendor. Contractors must also comply with extensive security provisions when working at California Department of Corrections and Rehabilitation facilities, including mandatory background checks and strict on-site conduct regulations.