Forestry VDOT #3 Stone

Fort Pickett Forestry Department, a component of the Virginia Department of Military Affairs, is requesting bids for delivery and spreading of 250 tons of #3 VDOT Spec stone to the quarry at Fort Pickett in Blackstone, New Kent County, Virginia, with bids due September 10, 2026 at 8:00 a.m. through eVA.

The procurement carries a tiered small-business set-aside: award shall be made to a DSBSD-certified micro business if the bid does not exceed $10,000, or to a DSBSD-certified small business if the bid does not exceed $100,000, provided the agency determines the price is fair and reasonable. If neither set-aside criterion is met, the contract shall be awarded to the lowest responsive and responsible bidder of any size.

The scope requires the contractor to deliver and spread all 250 tons within five calendar days after receipt of purchase order, with 24-hour advance notice required prior to delivery to Beth Nelson at 434-292-8428. The contractor bears responsibility for all delivery, unloading, and coordination arrangements with facility personnel. Pricing shall be submitted on a per-ton basis for delivered and spread materials. Bids remain valid for 90 days from submission.

Award is on a Grand Total basis to the lowest responsive and responsible bidder. The contractor must comply with DMA mandatory invoice requirements as a condition of payment, including submission within 365 days of delivery. Invoices must contain 15 specified details including vendor information, contract or eVA number, job location, delivery date, itemized services with quantities and unit prices, and total amount. The contractor must retain all records for five years after final payment or until audited by the Commonwealth. Any damages to existing utilities, equipment, or finished surfaces resulting from contract performance shall be repaired at the contractor's expense.

Questions should be directed to Allison Maddox at 434-292-2664 or allison.s.maddox.nfg@army.mil.