Ford Community &Performing Arts Center, Lincoln Ballroom Operating Agreement

The City of Dearborn is seeking qualified operators to assume full operational responsibility for the Lincoln Ballroom, located within the Ford Community & Performing Arts Center in Wayne County, Michigan. This Request for Information (RFI) aims to identify potential operators who can manage the facility starting January 1, 2027, with contract options for 5, 10, or 15 years. A mandatory onsite visit is scheduled for September 15, 2025, at 10:00 a.m., with proposal responses due by September 24, 2025, at 3:00 p.m. The city is looking for operators who can provide comprehensive facility management, including alcohol service, calendar management, community discounts, and maintenance responsibilities. Key evaluation criteria will focus on the respondent's ability to align with the city's operational policies and community values, demonstrate expertise in facility management, and propose a viable operational strategy. Proposals must address detailed operational aspects such as facility upgrades, shared space usage, and adherence to existing protocols like valet and security services.

The RFI does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The city is considering a leasing arrangement with potential monthly payments up to $20,000, accompanied by a mutually agreed-upon revenue sharing model. While no incumbent vendor is explicitly mentioned, the city retains the first right of refusal on calendar dates and seeks a long-term partnership with the selected operator. The existing infrastructure includes the Lincoln Ballroom within the Ford Community & Performing Arts Center, with current operational protocols that the new operator must maintain. The total contract value will depend on the negotiated terms, including the monthly lease payment, revenue sharing, and the selected contract duration. Interested operators should be prepared to provide comprehensive details about their operational approach, financial capabilities, and commitment to maintaining the facility's current standards and community service levels.