Food service supplies for waterpark concessions

Palm Beach County, Florida issued Request for Quotation (RFQ) #900474/LP on November 16, 2020, for food service supplies intended for waterpark concessions operations. The procurement sought firm, fixed pricing for the establishment of a term contract covering 25 line items essential to food service operations, including drinking cups in 14 oz and 32 oz sizes, lids, souffle cups of various sizes, straws, wax paper, aluminum foil, vinyl gloves in four different sizes, paper food trays with varying capacities, paper plates, pizza boxes, fry cups, napkins, and table covers. Estimated 12-month quantities ranged from 30 units for table covers to 96,000 individual napkins, with quotations due by December 8, 2020, at 4:00 p.m. EST via fax or email submission to the Palm Beach County Purchasing Department. The successful vendor would receive an initial 12-month contract term or until the estimated amount was expended, at the County's discretion, with options to renew for four additional 12-month periods. Delivery was required within five calendar days of receiving a delivery order unless otherwise approved in writing by the Purchasing Director, with all unit prices quoted as single, fixed prices containing no escalation clauses and accurate to four decimal points. The County evaluated responses on an item-by-item basis, awarding each line item to the lowest responsive, responsible quoter.

The RFQ included a 5% local preference provision for quoters maintaining a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. Small, Minority, and Women Business Enterprise (S/M/WBE) designations were also factored into the evaluation process. The F.O.B. point was destination, placing all transportation charges, title retention, and risk in transit responsibility on the vendor. Payment terms followed the Florida Prompt Payment Act, with invoices submitted to the Palm Beach County Finance Department following goods receipt and acceptance. All vendors were required to register in the County's Vendor Self Service system and comply with criminal history records checks, public entity crime statutes, commercial non-discrimination policies, and drug-free workplace requirements. No specific budget range or award value was disclosed in the solicitation documents.