Food and Beverages Smallwares for Orange County Convention Center
Closed State & local contract opportunity
- Solicitation number
- Y26-165
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 48101900 Tabletop and serving equipment
- 48102200 Compostable Tabletop and Serving Equipment
- 48101904 Food service stemware
- 48101905 Food service cups or mugs
- 52151709 Flatware set
- 48101903 Food service glasses
- 48101919 Food service glasses or cups or mugs or container lids
- 48101902 Food service flatware
- Point of contact
-
- Kathy Saldutti kathy.saldutti@ocfl.net (407) 836-5636
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is issuing an Invitation for Bids (IFB Y26-165) for the procurement of food and beverage smallwares for the Orange County Convention Center, a four-diamond AAA-rated facility. The solicitation seeks sealed bids for a comprehensive array of smallwares products from eleven authorized manufacturers: American Metalcraft, Bon Chef, Cal-Mil, Carlisle, Eastern Tabletop, Front of the House, Libbey, Service Ideas, Snap Drape, Spring USA, and Steelite International. The resulting contract will establish a five-year term with pricing structured as a fixed percentage discount off current manufacturer's suggested retail price (MSRP) lists, with the discount remaining constant throughout the contract period. Respondents must submit three client references for similar term contract work completed within the last ten years, maintain comprehensive insurance coverage including $1,000,000 in commercial general liability and auto liability, and comply with numerous requirements including E-Verify registration, conflict of interest disclosures, and human trafficking affidavits. Electronic submissions are required through the OpenGov e-Procurement Platform, with questions due by Friday, April 10, 2026, at 5:00 p.m. EST and sealed offers due by Thursday, April 30, 2026, at 4:00 p.m. EST. Public bid opening is scheduled for the next posted Procurement Public Meeting following the April 30 submission deadline at 400 E. South Street, 2nd Floor, Orlando, Florida 32801. The County reserves the right to award on an all-or-none basis to the lowest responsive bidder or on an item-by-item basis to the lowest responsive and responsible bidder.
Service Disabled Veteran Business enterprises registered as prime vendors are eligible for a preference allowing them to win at bids up to 8% higher than the lowest responsive bid, depending on total contract value. Standard free-on-board shipping within twenty days of receipt of a delivery order is included in the discounted price, with expedited delivery or specialized shipping costs subject to prior approval. The estimated five-year budget totals $2,145,000 across the eleven manufacturers, plus an additional $10,000 allocated for non-standard shipping charges. Respondents are required to submit electronic copies of applicable manufacturer price lists in PDF, Excel, or hosted website format as part of their bid submission. All responses must be transmitted exclusively through the OpenGov e-Procurement Platform, with hand-delivered, mailed, faxed, or emailed submissions expressly prohibited and subject to rejection.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Food and Beverages Smallwares for Orange County Convention Center (Y26-165)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 30, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, April 10, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kathy.saldutti@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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