Flow Meters and Level Meters Supplemental

The City of Phoenix Water Services Department is soliciting sealed offers under IFB-27-0472 for flow meters and level meters supplemental, with written inquiries due today, October 29, 2026, at 2:00 p.m., and offers due November 5, 2026, at 2:00 p.m. No set-asides are identified in this solicitation. Attached DBE-N forms include a Request for Substitution or Exemption addressing DBE provisions for this five-year supply agreement, alongside a Small Business Participation Plan and a Certification of Final Payment issued under 49 CFR part 26 for FTA-assisted projects.

The scope covers new custom and standard flow meters (magnetic, thermal mass, Coriolis mass, Doppler, ultrasonic, insertion, and specialty types), level meters, electronic components, replacement parts, and technical services supporting the Water Production and Wastewater Divisions. Bidders may offer new meters with warranty service, services for existing meters, or both. Required capabilities include meeting minimum AWWA industry standards with Flow Calibration Reports, NSF certification for potable water applications, a 24-hour response on warranty calls, and on-site certified repair within 48 hours when remote repair fails. Parts must be OEM or City-approved rebuilt to OEM specifications. Offerors must register in the procurePHX Self-Registration System before contract execution and pass standard-risk background screening covering seven years of felony and misdemeanor records.

The contract runs five years from commencement with no extension options. Commencement occurs on the later of the Council-approved start on or about January 1, 2026 or the effective date upon final signature and City Clerk recording. Pricing is firm for the first year. Annual increases require 60 days' notice and supporting documentation, while decreases take effect at any time. Pricing is FOB destination and all-inclusive, and fuel surcharges, freight, setup, and miscellaneous fees are not permitted. Jurisdictions listed are Phoenix City and Maricopa County, Arizona.

Award goes to the lowest responsive and responsible offeror or offerors under competitive sealed bidding, with the City reserving the right to award multiple contracts. Offers must be submitted electronically through the City's Procurement Portal. A non-mandatory Pre-Offer Conference was scheduled for October 21, 2026, at 10:00 a.m.