Florida association of public procurements officials, INC. | request for proposals for association management services

Closed State & local contract opportunity Posted

Solicitation number
Issue Date: November 7, 2025
State
Florida
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
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Opportunity details come from townofpalmbeach.bonfirehub.com. Updated .

About this opportunity

Written by GovTribe AI ·

The Florida Association of Public Procurement Officials, Inc. (FAPPO) is seeking proposals from Association Management Companies (AMCs) to manage the organization's comprehensive administrative functions and conference management services. This procurement opportunity targets an AMC that will handle a wide range of responsibilities including office management, board support, membership services, conference planning, professional development, marketing, and financial management for the association's approximately 1,500 members. The RFP requires electronic submissions through the Euna Procurement (Bonfire) e-procurement portal, with proposals due by 4:00 PM EST on December 19, 2025. Evaluation of proposals will be conducted using a 100-point scoring system, with points allocated as follows: qualifications (40 points), value-added proposals (20 points), references (10 points), and fee structure (30 points). The anticipated contract term is one year, beginning July 1, 2026, with a potential 90-day transition overlap with the current Executive Director to ensure smooth operational continuity.

There are no specific set-aside designations or restrictions mentioned for respondents to this procurement opportunity. The AMC must maintain professional liability insurance of at least $1 million per occurrence and $2 million in aggregate coverage. Compensation will be structured as a monthly fee covering all specified services, though the exact budget range is not explicitly stated in the documentation. The selected AMC will be responsible for representing FAPPO professionally, collaborating with other professional associations, and supporting the organization's Officers, Board of Directors, and general membership. While no incumbent vendor is specifically identified, the RFP suggests a transition from the current Executive Director, indicating an existing management structure that the new AMC will be expected to integrate with seamlessly. The successful firm will need to demonstrate exceptional organizational and administrative management skills, with an ability to provide strategic value beyond basic management services.

Opportunity text

The Board of Directors of the Florida Association of Public Procurement Officials, Inc. (FAPPO), a non-profit association, are seeking proposals to hire an Association Management Company (AMC), which would be responsible for the overall administrative functions and conference management of the association. The services to be performed shall consist of the work described in the Scope of Services as defined herein. The successful AMC shall be responsible for the professional quality of work products, timely completion, and coordination of all services outlined in this Request for Proposals. Along with providing excellent organizational and administrative management skills, FAPPO is looking for a firm that will collaborate on behalf of FAPPO with other professional associations. The AMC shall act with integrity and professionalism when coordinating with the Officers, Board of Directors, general membership of FAPPO and other stakeholders. FAPPO's membership consists of approximately 1,500 members and is one of the largest independent procurement associations in the country. The information provided in this Request for Proposals is intended to be adequate for interested firms or persons to submit proposals on the required scope of services. Additional information is available on FAPPO's web site at http://www.fappo.org/. In addition to the requested services specified herein, proposers are also encouraged to provide "added value" services or revenue generating ideas, which would be advantageous for both parties. To maintain a secured sealed process electronic submissions are required to be made through the Euna Procurement (Bonfire) e-procurement portal. Responses received after the submission deadline and/or transmitted outside of the designated Euna Procurement (Bonfire) e-procurement portal will be rejected. The Contract will be awarded to the AMC submitting the most responsible and responsive proposal, price and other factors considered, in accordance with the specifications contained herein, provided the proposal is in the best interest of FAPPO to accept. To ensure that your proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response. The point-of-contact for clarifications is: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., CPPB, APP, FCCM FAPPO Past President Email: Carrie.Mathes@ocfl.net For help with creating an account or submitting a proposal, please contact Euna Procurement (Bonfire) Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com

Files

File Type Posted
1-Request for Proposals FINAL.pdf PDF

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