Flooring Project for Whitewater Middle School

Fayette County Public Schools Purchasing Department issued RFQ 24-005-075 on June 21, 2023, for a flooring project at Whitewater Middle School in Fayetteville, Georgia, with responses due June 28, 2023 before 10:00 a.m. EST. This is a Notice of Intent to Award, with Vanguard Commercial Flooring of Norcross, Georgia, selected as the intended awardee based on competitive evaluation and lowest cost among three respondents.

The scope is turnkey flooring installation across four school areas: luxury vinyl tile (patcraft Juniper-V2) in the Front Office Lobby and Hallways; carpet tile (ShawContract Cool Burgundy) in Administration Offices, Choral Room, and Band Room; rubber base cove (Roppe Black) and stair treads in the Choral Room. The contractor provides demolition, preparatory work, material, labor, installation, and debris removal to FCPS satisfaction. Delivery is FOB destination with freight prepaid and no loading dock available; the contractor must contact the end-user at least 24 hours before delivery to confirm timing during school hours (7:30 a.m. to 3:30 p.m. EST, Monday through Friday).

Vanguard Commercial Flooring's total project cost is $46,035.93, the lowest among three bids. The company scored 100 out of 100 points (20 points General Specifications, 80 points Pricing Analysis). Competing bids were Westbroad Flooring at $46,143.34 (99.8 points) and Carpets of America, LLC, at $47,337.00 (97.8 points). The contract term runs from the award date through December 31, 2023, with automatic annual renewal on each January 1st thereafter unless a cost escalation process is initiated. Annual price increases are capped at 10%, limited to product cost only, and require 30 days' written notice. Final contract approval may require the Superintendent or Board of Education based on dollar value. Questions were due June 22, 2023; addenda closed June 26, 2023. Evaluation considered warranty, service guarantees, past performance, delivery schedules, and product quality standards beyond lowest price alone.