Flooring Materials, Installation and Removal

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Public Works, is soliciting bids through an Invitation for Bid (IFB) for comprehensive flooring materials, installation, and removal services. The procurement covers Allegheny County and Philadelphia City jurisdictions in Pennsylvania and encompasses material supply from preferred vendors (Shaw Contract, Milliken, and Armstrong), floor preparation services including skim coating and minor underlayment repairs, flooring installation for carpet, tile, and rubber base applications, flooring demolition and removal services, furniture moving and relocation, and additional materials on a cost-plus markup basis. Bidders must submit separate rates for skim coat installation (per square foot), flooring installation labor for various materials (per square foot or lineal foot), flooring removal and demo services (hourly rate), and furniture moving (hourly rate), with markups including delivery, handling, and freight charges. The contract period runs from May 1, 2026, through April 30, 2028, with two one-year renewal options available. Key deadlines include March 31, 2026, for question submission, April 15, 2026, at 2:00 p.m. for bid responses submitted electronically through the City's procurement portal, and April 15, 2026, at 3:00 p.m. for bid opening at the Office of Management and Budget. Pennsylvania Prevailing Wage rates, as specified in the February 27, 2026, determination document, apply to work orders totaling $25,000 or more, and all bids require a five percent bid guarantee with performance and payment bonds equal to 100 percent of the contract price upon award.

Insurance requirements include general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automotive liability of $1,000,000 per occurrence and $2,000,000 aggregate, and umbrella liability of $5,000,000. Bidders must demonstrate good faith efforts to achieve Disadvantaged Business Enterprise participation goals of 18 percent minority-owned, 7 percent women-owned, 5 percent veteran-owned, and 3 percent LGBTQIA+-owned business participation, with complete documentation required including signed letters of commitment and evidence of outreach efforts. The solicitation does not identify incumbent vendors or current contractors, but establishes preferred vendor relationships with Shaw Contract, Milliken, and Armstrong for material supply. The City is exempt from federal excise and transportation taxes and state sales tax on certain construction materials; bidders must separately itemize estimated sales tax in their pricing. No specific award value or budget range is disclosed in the available documentation; however, the cost-plus structure for materials and labor rates suggests a variable contract value dependent on project scope and utilization across the two-year initial term with renewal options.