flooring material and supplies

The West Virginia Division of Administrative Services (WVDAS) issued a Request for Quote for flooring materials and supplies for Pruntytown Correctional Center in Grafton on behalf of the Department of Corrections, with solicitation number ARFQ 0608 PTY2100000005. The procurement encompasses eight line items for flooring installation and maintenance products, including vinyl composite tile (VCT) in 45-piece cartons, clear VCT floor adhesive in 4-gallon pails, vinyl roll flooring at 12 feet wide by 75-125 feet, flooring adhesive in 4-gallon pails, seam adhesive in 8-ounce bottles, cove base in brown (1/8" x 4" x 120' rolls), cove base adhesive in 30-ounce cartridge tubes, and cement-based floor patch underlayment in 10-pound bags. All quantities are listed as to be determined on an as-needed basis. The bid opening was scheduled for October 20, 2020, at 10:00 AM, with electronic submission through wvOASIS or sealed delivery required by that date and time. A mandatory pre-bid meeting was required for all vendors, with failure to attend resulting in bid disqualification. Vendors must submit typed or electronically entered bids with signed Addendum Acknowledgment Forms and provide their Federal Employer Identification Number (FEIN). The initial contract term is one year with options for two successive one-year renewal periods contingent upon mutual written consent and legislative appropriation of funds.

Qualified vendors must satisfy specific eligibility requirements established by the State of West Virginia Purchasing Division Affidavit, certifying that they are not in default on any monetary obligations owed to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, and workers' compensation liabilities. The successful vendor must provide a performance bond and labor/material payment bond each equal to 100% of the contract value, as well as a two-year maintenance bond covering the roofing system, all to be received prior to contract award. Additionally, the vendor must maintain Builders Risk Insurance equal to 100% of the contract amount and provide proof of workers' compensation insurance upon request. Pricing must be firm for the life of the contract unless otherwise specified, with payment made in arrears only after delivery and acceptance of goods, and payment must be made by electronic funds transfer or P-Card. The State of West Virginia is exempt from federal and state taxes and will not pay or reimburse such taxes. While no specific budget range is disclosed in the solicitation documents, the contract value will be determined by the submitted unit and total prices for each of the eight line items evaluated during the award process.