Flooring and Installation Services

The Washington State Department of Enterprise Services is soliciting competitive bids for a statewide Flooring and Installation Services contract (Solicitation No. 08425) covering seven product categories including modular carpet, broadloom carpet, vinyl tiles and planks, sheet vinyl, rubber flooring, and specialty flooring. The contract will serve eligible purchasers such as state agencies, higher education institutions, cities, counties, school districts, and other governmental entities, with comprehensive flooring solutions that include installation services, site preparation, existing flooring removal, and post-installation cleanup. Bidders must provide detailed pricing for materials and installation across multiple flooring types, with a complex scoring methodology allocating 1,000 points across materials and installation costs. The solicitation has a virtual pre-bid conference scheduled for July 24, 2025, with bids due by September 2, 2025, and anticipated contract awards on December 1, 2025. Evaluation criteria include environmental factors such as PCB-free products, recycled content, emissions testing, and green purchasing guidelines, with additional emphasis on product specifications, manufacturer details, and comprehensive technical requirements for durability, wear resistance, and safety compliance.

The contract includes preferences for Washington Small Businesses and Certified Veteran-Owned Businesses, with opportunities for diverse business inclusion through voluntary subcontractor participation goals. Bidders must be registered with Washington's Electronic Business Solution (WEBS) and may include businesses certified by the Washington State Office of Minority and Women's Business Enterprises or the Washington State Department of Veterans Affairs. The contract term is up to 72 months, with potential performance-based extensions, and will include a 1.5% vendor management fee on all contract sales. Contractors must maintain specific insurance coverages, including commercial general liability, workers' compensation, and automobile liability insurance. While specific award values are not explicitly stated, historical data suggests similar contracts have generated approximately $12,085,241 in total spend from 88 customers. Annual price adjustments will be permitted based on the U.S. Department of Labor's Producer Price Index, with a maximum adjustment of 3% for installation costs. Eligible purchasers include Washington state agencies, institutions of higher education, political subdivisions, federal agencies, public-benefit nonprofit corporations, and federally recognized Indian Tribes located in Washington State.