Flooring and Installation RFI

The Washington State Department of Enterprise Services (DES) is conducting a competitive solicitation (No. 29223) for a comprehensive Flooring and Installation Services contract covering two primary product categories: Carpet and Resilient Flooring. The solicitation seeks to establish multiple contracts across six geographic regions in Washington state, with the goal of providing state agencies, higher education institutions, and authorized users with flooring materials and installation services for repairs and replacements. The procurement will cover product types including modular carpet tiles, rolled carpet, sheet vinyl, linoleum, solid vinyl tile, and rubber flooring, with strict environmental and technical specifications. Bidders must demonstrate compliance with numerous certifications, including Greenhealth Approved Silver, Health Production Declaration, and specific emissions standards. Key evaluation criteria include product environmental attributes, MSRP discounts, warranty periods, and technical specifications like TARR ratings. Critical procurement dates include a pre-bid conference on December 12, 2024, a question deadline of January 15, 2025, bid submission deadline of January 30, 2025, and anticipated contract award on March 1, 2025, with an initial 48-month contract term and potential 12-month extension.

The solicitation includes specific set-aside provisions for Washington Small Businesses and Certified Veteran-Owned Businesses, with reserved contract awards in each geographic region and product category. Contractors must meet rigorous qualifications, including having key personnel with a minimum of 3 years of industry experience and NAFCT or equivalent certifications. The contract will include a 1.25% Vendor Management Fee on all sales and require contractors to comply with Washington State prevailing wage requirements. While specific total contract value is not explicitly stated, historical annual sales under similar contracts were approximately $1.8 million. Contractors must provide comprehensive customer service, including responding to quote requests within one business day, scheduling site visits within three business days, and conducting on-site consultations within 14 calendar days. The procurement emphasizes environmental sustainability, requiring products to be free of PFAS, coal fly ash, and certain chemical adhesives, with mandatory third-party certifications like SCS FloorScore and UL GREENGUARD Gold.