Floor Scrubbing Machine for Athletic Floor

The City of New Haven, Connecticut, issued a Request for Proposals on March 6, 2026, for the procurement of a floor scrubbing machine suitable for Mondo athletic flooring and track surfaces at the Floyd Little Athletic Center. The basis of design specified is a Tennant T17 machine equipped with a MaxPro 1000 Scrubhead with cylindrical conventional design, Ec-H2O system, power steering, lights, backup alarm, appropriate tires to minimize surface damage, and battery-powered operation with 208V charging capability; proposers may submit equal or substantially equivalent equipment that performs the same functions. Key deliverables include the proposed floor scrubber with pricing, a comprehensive list of optional equipment with individual pricing, first-year startup and service costs, and informational pricing for ongoing service packages beyond the first year, all with a required minimum 5-year parts and labor warranty. The RFP requires on-site delivery and assembly, formal training for City staff, and compliance with City of New Haven policies including Equal Employment Opportunity, Non-Collusion Affidavit, Ban the Box Agreement, and Certificate of Non-Arrearage, along with proof of $1 million in General Liability coverage with the City named as additional insured. A non-mandatory pre-proposal meeting is scheduled for March 17, 2026, at 11:00 a.m. via Microsoft Teams, with a question submission deadline of March 17, 2026, at 5:00 p.m., and a proposal response submission deadline of March 31, 2026, at 11:00 a.m. through the City's eProcurement Portal. The evaluation criteria weight technical and performance requirements at 50 percent (100 points), warranty requirements at 20 percent (40 points), and cost proposal at 30 percent (60 points), with the contract having an initial term of one year with no optional extension periods.

The RFP documents do not identify specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women business enterprises, though the City's standard terms and conditions require contractors to actively negotiate with minority contractors, women business enterprises, and disadvantaged business enterprises for subcontracting opportunities and take affirmative action to ensure non-discrimination in employment. No incumbent vendor or current contractor is identified in the procurement documents, and no specific budget or award value is disclosed; however, the contract funding is structured through American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds, with all funds required to be obligated by December 31, 2024, and expended by December 31, 2026. The equipment must be compatible with the Floyd Little Athletic Center's existing Mondo Sportsflex M and Mondo Super-X 720 flooring products and maintain them in accordance with Mondo manufacturer specifications. Respondents must be registered on the City's eProcurement Portal hosted by OpenGov and may withdraw proposals prior to the 11:00 a.m. deadline on March 31, 2026. The contractor will be classified as an independent contractor compensated through a fixed maximum amount structured as full and complete payment for all costs, with monthly payments made upon submission of certified payment requisitions, subject to the City's Electronic Invoicing and Invoice Submission & Payment Policy.