Floor Mat Rental/ Lease for Camp Willams

The Wisconsin Department of Military Affairs (DMA) issued Request for Quotation (RFQ) Q-18030 on June 27, 2017, seeking floor mat rental and cleaning services for Camp Williams, located in Camp Douglas, Wisconsin. The procurement involves supplying clean, commercially laundered indoor floor mats for high-traffic areas across 24 building locations, with mat sizes ranging from 3x5 to 4x6 inches in grey/slate and walnut colors. Bidders must document annual mat exchanges, with frequencies varying between 13 to 26 exchanges per year, and provide comprehensive service pricing inclusive of transportation and insurance costs. Vendor qualifications include a minimum of three years of floor mat service experience, satisfactory references from comparable organizations, and the ability to provide a designated supervisor. Mats must meet specific technical requirements, including continuous filament Type 6 solution-dyed nylon, 23 oz. per square yard weight, static dissipative and slip-resistant properties, and National Floor Safety Institute certification. The RFQ responses were due by July 6, 2017, at 2:00 p.m. CDT, with submissions accepted via fax or email, and the initial contract term extending from execution through June 30, 2018, with potential two-year renewal options.

The solicitation does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. Bidders must submit a Certificate of Insurance with a minimum AM Best rating of A1 and ensure employees can pass background checks. The contract allows the Department of Military Affairs to terminate services with 30 days' written notice or immediately if performance threatens health and safety or insurance requirements are not maintained. While specific budget ranges are not detailed, the bid cost sheet provides a comprehensive framework for calculating total annual rental costs across the facility's 24 locations. Fuel surcharges are prohibited, and pricing must remain firm throughout the initial contract period. The procurement allows for a competitive bidding process where the award will be made to the lowest-cost responsive and responsible bidder meeting all specified requirements. Interested vendors must demonstrate technical capability, service reliability, and compliance with the detailed mat specifications and service delivery expectations outlined in the RFQ documents.