Flood Insurance Broker and Risk Management Services

San Jacinto Community College District (SJCCD) is seeking a Flood Insurance Broker and Risk Management Services provider through Request for Proposals (RFP) #25-25, targeting comprehensive insurance and risk management solutions for its five campuses, two district offices, and four extension centers. The procurement is designed to secure a broker capable of providing flood insurance policy issuance, maintenance, claims administration, and strategic risk management support. Proposers must demonstrate expertise in developing comprehensive insurance strategies, providing market insights, and offering post-storm claims assistance. The evaluation will utilize a 100-point scoring system, with points distributed across six key areas: Qualifications and Experience of Firm (20 points), Qualifications and Experience of Personnel (15 points), Scope Understanding, Approach, and Management (30 points), References (10 points), Exceptions to Terms and Conditions (5 points), and Price Proposal (20 points). Critical procurement dates include an RFP issue date of March 31, 2025, with vendor questions due by April 9, 2025, and proposal submissions required by April 17, 2025, at 2:00 p.m. Central Time through the IonWave e-bidding platform. The initial contract term is one year, with options for four additional one-year renewals.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Proposers are required to provide lump-sum pricing for flood elevation certificates across multiple campus locations, with some sites requiring contents-only coverage. The estimated annual expenditure for these services is $250,000, indicating a substantial potential contract value. While no incumbent vendors are mentioned in the available documentation, the procurement suggests a comprehensive approach to risk management that goes beyond traditional insurance brokerage. Prospective vendors must be prepared to offer strategic guidance, detailed market analysis, and comprehensive support throughout the insurance process. The solicitation emphasizes the need for a broker with deep understanding of flood insurance complexities and the ability to provide tailored risk management solutions for an educational institution with multiple facilities.